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Location

Hamilton, ON | Canada

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Job description

The Hamilton-Wentworth Detention Centre seeks a well-organized individual with strong administrative skills to provide a wide range of administrative services

If you enjoy working in a team environment, this is the place for you!

Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Correctional Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation

What can I expect to do in this role?

In this role, you will:

• Organize, maintain, update and ensure confidentiality of treatment records
• Coordinate meeting, prepare agendas and minutes, and take notes
• Coordinate treatment program schedules and logistics
• Create and maintain files, including file storage, retention and archiving
• Prepare and type a variety of documents and correspondence; format content, check for accuracy and compliance
• Compile information from files and records
• Respond to inquiries and refer issues to appropriate staff
• Participate on cross-functional teams and special projects

How do I qualify?

Administrative Skills

• You have demonstrated experience and skills in providing a wide range of administrative services
• You are familiar with the use of office equipment (e.g., photocopier, phone, postage meter, fax machine, etc.)
• You can work in a team environment and handle competing priorities

Computer Skills

• You are knowledgeable in the use of computer software applications (e.g., Internet, Windows, MS Word, Excel, Access and Outlook) to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files, and track information in databases

File Management Knowledge

• You have knowledge of electronic and paper-based document management systems
• You have knowledge of file management, including file storage, retention and archiving

Analytical and Problem Solving Skills

• You can analyze issues by conducting own research and/or liaising with others
• You can ensure confidentiality and accuracy when providing information and/or responding to inquiries

Communication and Interpersonal Skills

• You can communicate effectively and provide accurate information to internal and external clients
• You have strong writing skills to prepare written responses

Additional Information:

Address:

• 1 English Temporary, duration up to 6 months, 165 Barton St E, Hamilton, West Region, Criminal Record Check

Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitions Schedule: 3-7
Category: Administrative and Support Services
Posted on: Thursday, March 7, 2024
Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• Employees working in congregate living settings may be required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario ), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine. Furthermore, employees working in congregate living settings may be required to undergo regular rapid antigen testing, regardless of vaccination status, as determined by the Employer.

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Job tags

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Salary

$26.92 - $31.31 per hour