Recruitment Partners Inc.
Location
Edmonton, AB | Canada
Job description
Corporate Office Manager:
Our client is searching for a Corporate Office Manager to join their team. This role is responsible for ensuring that visitors and employees receive a positive welcome, and deal efficiently with internal and external partners. A successful candidate will always have a personable disposition and dynamic professionalism. This role reports directly to the Manager of Administrative Services, as well as the VP Human Resources.
Your success will be defined by your ability to: - Oversee the day-to-day activities of the office as the main point of contact, offering preventative measures by identifying issues and encouraging procedural compliance
- Provide direct administrative support as needed, maintain contract files, distributing main and shipping packages
- Assist Human Resources with sending out onboarding packages and overseeing the rewards program, ordering gift cards, trophies and tracking all for efficiency
- Promote maintenance of shared spaces with office staff, ensuring a tidy appearance
- Oversee and maintain office equipment for uninterrupted function, coordinating service when required
- Answer the main phone line, transfer calls, take messages and manage the phone cue with updates and changes as required
- Manage all aspects of the office’s space and infrastructure planning (moves, additions, and changes to workstations) and provide answers, resources, and solutions as requested
- Coordinate any maintenance or repair services for the office building, with appropriate approvals from the Director of Procurement or VP of Human Resources when necessary
- Manage lockbox and issue keys and fobs for new employees upon managements request
- Sustain office efficiency by maintaining the appearance of the reception area
- Be aware of personnel’s schedules, managing the sign in/out process
- Monitor the SOS email system, forwarding to appropriate individuals and responding when appropriate
- Create and submit office supply orders, maintaining adequate inventory while considering the budget. Monitor orders from the regional offices to ensure compliance with their budgets and ordering protocols as well
- Attend monthly Admin Team Connect conference calls
- Take the lead on planning office events, social gatherings, and golf tournaments as required, considering the office budget
- Plan events, and strategies for the region to support community involvement
- Manage the Wellness program and encourage participation
- Maintain an appropriate local inventory of all uniforms and promotional items
- Place orders with suppliers, regularly vetting pricing with other providers
- Fill uniform orders from account managers and ship them to appropriate regions
- Update the uniform tracker consistently after each order is received, confirming inventory twice a year
- Regularly check the Uniform Management System to ensure regional compliance with ordering, and update the protocols
Your strengths include: - Diploma or Degree in Business Administration
- 3+ years experience in a related role
- Excellent understanding of Microsoft Office Suite
- Strong organization and communication skills
If you are interested in this role and meet the above criteria, please click the
“Apply” button to send your resume directly to
Nicole Kittlitz.
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both the clients and candidates. We will facilitate the
best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity and customer satisfaction.
Accounting & Finance – Sales & Operations – Engineering – Supply Chain – Human Resources – Office Support – Technology
Contact us today –
Your Search Partner – www.recruitmentpartners.ca
Job tags
Salary
