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Location

Markham, ON | Canada

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Job description

Purpose:
Amazing things happen when diverse communities work together to create positive change. Together, we are making things right for our communities, our planet, and our future. Markham Campus (MC) will embed York University in the heart of one of the most diverse and dynamic urban communities in the province and country. Reflecting the local economy, academic programs and research will revolve around the core themes of technology and entrepreneurship and how they are driving innovation across all areas of knowledge and society. Challenging the traditions of what a university campus can offer, Markham Campus will act as a unique meeting place for students to interact directly with employers, start-up companies, and community partners from across the region. The Graduate Program Administrator provides support to graduate programs within the Markham Campus. The role contributes to the success of assigned programs by providing courteous, efficient, and professional service to current and prospective students, faculty, Graduate Program Director(s) and staff. The role responds to inquiries and performs work by following established academic regulations, policies, and procedures and works within the assigned Faculties and programs' unique processes and requirements.

Education:
Community College Diploma in Office Administration or Business Office Administration or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:
Two (2) years of recent and related experience (as defined within the last 5 years) in an academic setting including supporting academic and administrative processes and activities. Demonstrated experience in office procedures, prioritizing competing demands, preparing/processing documents, assembling information, and maintaining files. Some knowledge of graduate program degree requirements and processes, including funding calculation and scholarship coordination support is desired.

Skills:
Demonstrated Skills including:
Effective communication skills to elicit, interpret and summarize information.
Effective interpersonal skills. exercising tact, courtesy and discretion when dealing with others.
Excellent organizational and attention to detail including ability to set priorities, proactively pursue completion of tasks to meet deadlines.
Ability to work independently, multitask while setting priorities and meeting deadlines.
Exercising good judgment, initiative and problem solving
Working effectively as a member of a team to achieve and support unit/organizational goals and objectives.
Making decisions with others and supporting outcomes
Ability to maintain confidentiality.
Ability to take accurate minutes. Demonstrated Technical Skills including:
Intermediate word-processing (i.e., MS Word)
Working knowledge of an on-line records system, including data entry and retrieval (i.e., Student Information System)

Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday to Friday, 8:30 a.m. to 4:30 p.m.Summer: as above Peak Periods: January, March, August, and September Vacation restriction: January, March, August and September. Vacation may also be restricted due to operational requirements and/or other staff approved absence.

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting . This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

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Job tags

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Salary