Student Publications Manager

Location

Waterloo, ON | Canada

Job description

The Student Publishing house is the official home of student publications at the University of Waterloo, it provides coverage of the campus community as well as forums for student expression. It is comprised of multiple publications, focusing on student academic and creative interest. The Student Publications Manager plans and executes the strategic direction of the student publishing house (formerly, Imprint Publications), under the supervision of the Director, Operations and Development. They provide leadership and guidance to student publishing house staff in the editorial direction and are responsible for the business development of the publications. The Student Publications Manager ensures that staff and the publications as a whole meet the professional and legal standards required from journalism. They act as a support and resource to the Publications Committee, the student publications on the various University of Waterloo campuses.

Financial Administration

• Co-ordinates the creation of annual Publishing and Editorial budgets in consultation with Director, Operations and Development and ensures adherence to budget throughout the year, in accordance with all relevant policies, procedures, and agreements governing the same
• Oversees the administration and researching of funding opportunities and writing of grant applications and other sponsorship opportunities as it relates to the Publishing House and its various editorial activities

Strategic Planning

• Pursues strategic partnerships and expansion opportunities for student publications and the publishing house
• Co-ordinates the creation of the Student Publishing House’s Annual Plan and submits it to the Publications Committee for approval, in line with WUSA’s 2020-2025 Long Range Plan
• Accountable to the Publications Committee for the execution of the Student Publishing House’s Annual Plan
• Provides continuity to a subsidiary student-governed organization, ensuring strategic, operational, and administrative decisions are aligned with the Board of Directors’ and overarching organization’s mission statement and strategic plan
• Maintains strong working relationships with University administrators, administrative staff, senior campus leaders, and community members

Operational

• Promotes efficient day-to-day operations of WUSA’s student publications by providing advice and support to Executive and staff
• Manages publications staff cycle of recruitment, evaluation, promotion and retention of staff, including the Executive Editor
• Serves as a resource to the Publications Committee, and staff, for the interpretation and application of University of Waterloo (UW) and WUSA policies and procedures the Student Publishing House’s policies and procedures
• Ensures adherence to the University of Waterloo’s Health and Safety policies and procedures as outlined by WUSA, Occupational Health and Safety Act of Ontario and the University of Waterloo
• Provides overarching editorial direction for publications
• Ensures publications are published in a timely and consistent manner
• Monitors readership, demographics, and other relevant statistics and analytics
• Supervises all staff within the Student Publishing house, ensuring job descriptions are fulfilled and regular operations including hiring, training, and discipline of part-time staff as outlined in WUSA’s policies and procedures
• Coordinates and manage all part-time payroll matters associated with the Student Publishing house
• Serves as a voting member and advisor to the Publications Committee and keeps the Committee regularly informed of the Publishing House activities and initiatives
• Completes special projects as assigned by the Board

Oversight

• Ensures compliance with the constitution, bylaws, policies, procedures, and applicable agreements 
• Ensures ad design upholds Publishing House standards
• Ensures editorial standards are upheld and editorial projects are on schedule, in accordance with policy
• Ensures the execution of the Student Publishing House vision as set out by the strategic plan, annual plan, and by the Publications Committee
• Upholds legal and professional standards

• Degree in communications, journalism, business, or related field, or three (3) years relevant experience required
• Additional training in strategic planning, operational management, human resources management, conflict management, sales, advertising, and organizational communication is an asset
• 3 years of progressive experience in a management role
• Proven ability in managing multi-stakeholder projects that require attention to detail, consistency, and the ability to work with many different people with competing priorities
• Experience with goal setting and strategic planning including development, implementation, and review
• Experience in organizational management and human resources management
• Minimum 2 years of experience in journalism and media relations
• Experience working within a student organization and not for profit organizations is an asset
• Must possess a strong client service and equity focus
• Capable of strong diplomatic and critical listening skills as well as superior analytical and reasoning skills
• Superior verbal and written communications skills with the ability to articulate in a clear, concise and compelling manner; excellent editing skills
• Exceptional organizational skills with the proven ability to work on multiple projects with competing demands
• Demonstrated aptitude for successfully working in a team-oriented environment
• Demonstrated sound judgement, tact, discretion and professional integrity
• Proven problem-solving abilities, conflict management skills
• Working knowledge of and a familiarity with the University of Waterloo and collegial processes and policies an asset
• Demonstrates leadership and integrity when dealing with all internal and external stakeholders, with the goal of advancing the overall student publishing house’ strategic plan
• Proficiency with modern social media platforms, including Twitter, Facebook, and Instagram
• Proficiency in Microsoft Office and Google Suite
• Comfortable with both Windows and OS X
• Knowledge of Indesign, Photoshop, Illustrator an asset
• Knowledge of WordPress is an asset

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our  Office of Indigenous Relations .

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at  [email protected] or 519-888-4567, ext. 45935.

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