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Location

Burnaby, BC | Canada

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Job description

Executive Assistant

Our client is looking for a professional to join their team beginning April 1st, 2024, to September 30, 2025.

What Your Impact Will Be

The Executive Assistant assists the President and Executive Director by delivering administrative services of a confidential and sensitive nature. This role involves responding to various general and confidential inquiries, liaising with both internal and external contacts, and overseeing follow-up actions to support the President's schedule. Additionally, the Executive Assistant handles correspondence and manages financial administration tasks. Key responsibilities include managing the President's appointment calendars, scheduling regular committee meetings, organizing events at the President's Residence, and arranging travel logistics.

Where is it based?

Burnaby, B.C.

Responsibilities

• Handling a wide range of general and confidential inquiries promptly and professionally.
• Managing the compilation and processing of invoices, departmental journal vouchers, and cheque requisitions as needed.
• Collaborating with various stakeholders to request and provide information, offer referrals, and disseminate pertinent details.
• Assessing incoming correspondence for the President, determining items requiring forwarding or duplication to other administrative offices.
• Organizing and overseeing the scheduling of meetings, as well as coordinating the daily appointments for both the President and Executive Director.
• Planning and executing special events in collaboration with the team; reaching out to attendees, supervising catering arrangements, and providing relevant assistance.
• Facilitating domestic and international travel logistics.
• Initiating and overseeing follow-up actions concerning scheduling or travel-related matters.
• Maintaining and managing electronic and manual record-keeping systems.
• Coordinating and overseeing activities held at the President’s Residence

Must Haves

· Bachelor’s degree in business administration, Administrative Management, or other relevant discipline, and three years of related experience; or an equivalent combination of education, training, and experience.

· Proficient verbal and written communication skills, capable of assisting with communications tasks as required.

· Proficiency in effective time management skills, including prioritization, task delegation, and meeting deadlines.

· Strong interpersonal abilities to establish a broad network of relationships with both internal and external contacts.

· Capacity to uphold strict confidentiality, demonstrating mature judgment, tact, and discretion.

· Exceptional organizational skills with an adept ability to prioritize tasks effectively.

· Competence in recording and transcribing meeting minutes.

· Extensive knowledge of word processing, spreadsheet, and database applications, coupled with proficient executive keyboarding skills (i.e., typing speed of 75 to 80 words per minute).

What’s in it for you?

· Salary: 75-90K annual

· 36.5 hours per week

. Benefits

· In office

Is this you?

Please send your resume along with a cover letter to [email protected] or apply online at with your resume and cover letter to the attention of Darcia Bower, Managing Director, if you have already met a member of our team and are interested in this opportunity please call or email us asap.

Requirements:

• Work Permit

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Job tags

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Salary