Digital & Innovation Planning & Governance Specialist
Location
Vaughan, ON | Canada
Job description
The Opportunity
Job Posting Number:
2024-024
Position:
Digital & Innovation Planning & Governance Specialist
* Temporary 24-Month Contract*
Location:
Vaughan (Cityview) (Hybrid: Remote/In-office)
Reports to:
Manager, D&I Administration
Business Unit:
Data & Enterprise Architecture
Division:
GRE&T Centre
Hours per Week:
35
Rate of Pay:
Commensurate with range and candidate’s experience
Number of Openings:
1
Union:
No
Open:
February 5, 2024
Close:
March 1, 2024
Alectra is committed to putting our people first in providing a positive employee experience and a safe work environment. Our Hybrid Workplace policy allows for an effective balance for employees with the opportunity to work in a hybrid environment; a combination of Remote / In-office work based on operational requirements.
Position Purpose:
Reporting to the Manager D&I Administration, the D&I Planning and Governance Specialist is to provide comprehensive support for the administration and governance of D&I programs, policies, and processes. This includes managing D&I budget, procurement, and contracts, as well as providing forecasting and reporting to ensure effective implementation of D&I initiatives.
Key Responsibilities/Accountabilities
Under the guidance and direction of the Manager, IT Administration:
- Collaborate with D&I management and Corporate Finance to develop and manage D&I budgets and forecasting, including initiating and concluding Capital and Operating work orders.
- Partner with D&I Management Team to report on all Governance accountabilities for the D&I organization, including but not limited to Policies, Procedures, D&I Frameworks to support all lines of business and compliance requirements.
- Liaise with corporate Procurement to complete procurement processes related to D&I products and services.
- Develop, manage, and refine advanced reports and interactive dashboards using Microsoft Power BI, focusing on visualizing D&I financials. This role involves in-year and year-over-year trending analysis to accurately present financial and operational data.
- Apply in-depth knowledge of IT deployment models to accurately track and analyze operational spend. This includes correlating various deployment strategies with their financial impacts, and leveraging this data to derive insightful, data-driven conclusions that inform and optimize D&I planning.
- Collaborate effectively with the Financial Reporting team to gain a thorough understanding of Alectra's capitalization policy, particularly in the context of cloud cost capitalization. This role involves clearly communicating and educating the D&I management team on the nuances of capitalizing cloud expenses, ensuring compliance with both International Financial Reporting Standards (IFRS) and Ontario Energy Board (OEB) regulations.
- Provide comprehensive administrative support for D&I contract management, including overseeing contract modifications and closure, ensuring alignment with budgets.
- Manage monthly billing processes for telecom mobile devices, including notifying business units of their usage and coordinating with accounting for accurate cost allocation and charge-backs to respective business units.
- Ensures adherence to legislative, regulatory, and Health & Safety policies, procedures, and standards
- Performs other duties as assigned.
Qualifications, Knowledge, Skills and Competencies
Education & Specialized Knowledge
- Bachelor's degree or College diploma in Business Administration, Information Technology or equivalent knowledge and experience
- Must hold and maintain a valid class “G” drivers license
- Understanding of budget and forecasting administration and management
- Understanding of procurement management processes
- Understanding of IT deployment methodologies
- Understanding of software license management processes
- Understanding of utility industry business processes and practices
- Proficiency with MS Office applications
Experience
- Minimum of 2-3 years experience in IT department administration
- Minimum of 3 years experience in budget and forecast management
- Experience in a unionized utility environment an asset
Skills/Abilities/Competencies
- Advanced Financial Management: Expertise in budgeting, forecasting, and financial reporting.
- Data Analysis and Visualization: Proficiency in Power BI for report and dashboard creation.
- Strategic Planning: Skill in aligning IT deployment with operational expenses for insightful data analysis.
- Procurement and Contract Management: Experienced in procurement processes and contract oversight.
- Communication and Collaboration: Strong ability to work with diverse teams.
- Advanced MS Excel Skills: High proficiency in Excel for complex data management.
- Analytical Thinking and Problem-Solving: Exceptional at analyzing data and solving complex problems.
- Organizational Skills: Adept at multitasking and prioritizing in a dynamic environment.
- Innovation and Continuous Improvement: Commitment to leveraging innovation for process enhancement.
- Analytical Planning Skills: Ability to assess decision impacts and plan strategically.
- Exceptional Written and Presentation Skills: Strong in organizing and delivering compelling information.
- Project Management: Proficient in managing multiple projects within deadlines.
- Conflict Negotiation: Skilled in resolving disputes and influencing outcomes.
How to Apply
If you would like to be considered for this position and meet the qualifications, please submit your resume by visiting our Careers page at
Alectra is an equal opportunity employer and is committed to providing a recruitment process that respects the dignity and independence of all candidates. Alectra will consult with all applicants who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs, to the point of undue hardship .
We thank all applicants for their interest in a career with Alectra. Only those selected for an interview will be contacted.
Job tags
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