Public Works Information Management Specialist

Location

Halton Regional District, ON | Canada

Job description

At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team!

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.

Posting ID: 2934
Department: Public Works
Division: Office of the Commissioner
Pay Range:$77,641 - $103,521 
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location:Halton Regional Centre - 1151 Bronte Road, Oakville, Ontario
Employee Group: OCT
Posting Date: March 1, 2024 
Application Deadline:March 17, 2024 

Job Summary

Reporting to the Senior Project Advisor, this role provides document and record management leadership and administrative support of databases and management system software for the Public Works integrated (quality, environmental and occupational health and safety) management system and Drinking Water Quality Management System (DWQMS). 

Duties & Responsibilities

• Develop, implement, and support PW departmental information management governance, associated standards and processes, in alignment with corporate requirements and industry best practices.
• Provide technical and administrative expertise to support departmental information management requirements for PW management systems (e.g. Drinking Water Quality Management System - DWQMS).
• Define, assess, and maintain, as part of a team, PW information management system software and tools (e.g. Intelex, SuccessFactors Learning Management System) and collaborate with other departmental and corporate partners on information management initiatives.    
• Develop and support quality control processes related to documented control and data management requirements for PW management systems (e.g. DWQMS). 
• As the Intelex departmental Business Administrator, oversee workflow management, provide quality assurance and control of information for the application, including various modules (e.g. document control and corrective action).
• Monitor, audit and report on departmental information management practices and conformance with management system requirements.
• Monitor and report on the performance, adequacy and suitability of the PW information management system software and tools, as well as identify and lead continuous improvement initiatives.
• Liaise with Corporate and application vendor(s) to troubleshoot system issues, as well as proactively maintain and upgrade the system.  
• Train and support application users on existing databases and management system software, as well as lead the departmental rollout of system version upgrades, new modules, and new tools. 
• Provides support to departmental and corporate partners on initiatives related to information management applications, tools, and practices. 
• Performs other duties as required.
  

Skills & Qualifications

Essential

• Diploma in business administration, information technology, library science or a related field.
• Minimum two (2) years’ experience in document control or administration of management systems.
• Knowledge or experience in one or more management systems, such as the Drinking Water Quality Management Standard or other environmental (ISO 14001), and occupational health and safety standards (OHSAS 18001, CSA Z1000).
• Advanced proficiency in Microsoft Office, databases and management system software such as Intelex.
• Demonstrated ability to analyze and document business processes and requirements and recommend appropriate changes/improvements.
• Excellent organization, oral and written communication, problem resolution, and interpersonal skills.
• Equivalent combination of education and experience will be considered.

Preferred

• Experience in a municipal setting or familiarity with Public Works (PW) services.
• Previous Project Management experience.
• Knowledge of the legislative framework governing Public Works services and operations along with their related documentation requirements.

Important information about your application:

• In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process.  If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.  
• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.   
• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.

Job tags

Salary

$77.64k - $103.52k per year