GE Vernova
Location
Ontario | Canada
Job description
Please note: The work location for this role is a hybrid model. It is required to work in the office 2-3 days per week on average.
Role Summary/Purpose:
Proactively provide a range of administrative support for the GE Vernova Growth Markets Leader and small global team as well as coordination / managerial support, as needed, for the Ontario office . Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals. Operate as part of a team that works together and provides back-up support to other administrative staff as needed.
Essential Responsibilities :
Proactively support the assigned leader and team by independently executing all responsibilities while successfully balancing the needs of multiple staff members
Prioritize, maintain, and organize calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange travel schedules, travel itineraries, reconcile T&L expenses. Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way
Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments
Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
Manage a range of general administrative services including but not limited to : documentation management/file set up and maintenance, invoice processing, etc.
Anticipate, identify, analyze and solve issues/conflicts independently and discretely
Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences
Handle confidential data and matters discreetly and professionally
Work as a team player with other assistants and teams
Special projects as required
Qualifications/Requirements:
Bachelor’s degree or High School diploma and five years’ work experience
Minimum three years’ experience in a C-suite executive support role
Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
Ability to successfully manage competing priorities
Highly results driven with exceptional follow through
Desired Characteristics:
Outstanding interpersonal skills
A collaborative team player yet able to work independently
If contracted in Canada:
You must have legal authorization to work in Canada and any offer of employment is conditioned upon the successful completion of a background investigation.
Job tags
Salary
