Receptionist/Administrative Coordinator (Onsite)
Location
Burnaby, BC | Canada
Job description
About us: D-Wave is the leader in the development and delivery of quantum computing systems, software, and services and is the world’s first commercial supplier of quantum computers. Our mission is to unlock the power of quantum computing by delivering customer value with practical quantum applications for problems as diverse as logistics, artificial intelligence, materials sciences, drug discovery, cybersecurity, fault detection, and financial modeling
D-Wave’s systems and quantum cloud services are being used by some of the world’s most advanced organizations, including Volkswagen, DENSO, Lockheed, and Los Alamos National Laboratory. We have also appeared in Time Magazine, MIT Technology Review, Forbes, INC Magazine and Wired
As of August 8, 2022, our organization is a publicly traded quantum computing company, trading on the NYSE as ($QBTS)
About the role: As our Administrative Coordinator and Receptionist, you will be responsible for actively supporting the day-to-day operational effectiveness of our offices on-site in Burnaby, BC and remotely in Palo Alto, CA
Using your exceptional interpersonal skills, you will work closely with all employees to answer inquiries and assist with any ad hoc projects and travel arrangements as required. You thrive in creating an engaging work environment, for both in-office and remote employees
These skills are demonstrated by coordination of the social committee and support for all employee events both on site and remote. As part of the administrative team, you will work collaboratively within the team providing support with formatting and editing of documents as required. Above all, you love providing a helping hand and pride yourself for your can-do attitude in your craft that will be noticed by visitors and employees alike
Note: this is an onsite position 8:00am - 5:00pm Monday through Friday in-person at our Burnaby location
What you'll do:
- Oversee reception including guest, mail, and concierge management in a friendly and professional manner
- Complete and submit detailed expense reports as required
- Prioritize conflicting needs, handle matters expeditiously, proactively manage and follow- through on projects to successful completion, often with deadline pressures
- Managing the condition of various office facilities such as meeting rooms, kitchens, resource centers, and common office areas
- Processing supply ordering for office services, including kitchen supplies, office supplies, business card requests, food, etc.
- Vendor coordination including travel company, secure recycling, mail, coffee and beverage, etc.
- Social Committee event coordination and execution of onsite events
- Assist with events between departments and outside parties including catering, meeting requests, and event coordination
- Assist with travel arrangements, itineraries, meetings and travel agendas as required
- Managing office programs such as bike locker assignments, etc.
- Assisting Facilities Manager with building processes as required
- Provide new hire facility tours and assist with Lab Tours for external parties
- Providing office services support to employees as required
What you'll bring:
- Previous experience in an administrative, receptionist, or office support role
- Excellent communication and interpersonal skills, with the ability to interact effectively with clients, visitors, and team members
- Strong organizational skills and attention to detail, with the ability to prioritize tasks and take initiative
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications such as SharePoint
- Professional demeanor and appearance, with a positive attitude and customer-focused mindset
The Canadian national average salary range for this role is $50,000 to $58,000. The disclosed range reflects the average base salary minimum and maximum target for new hires in the position in Canada. The respective salary range for the successful candidate will be adjusted for the applicable geographic differential associated with the location at which the position may be filled. Actual compensation within the range is based on factors including but not limited to relevant education, skills, licenses, training and certification, experience, as well as business needs
In addition to base salary, this role is also eligible to participate in our Annual Incentive Plan (Bonus plan), equity grants and programs, PTO, and a comprehensive benefit package including medical, dental, vision, life and AD&D insurance, STD, LTD, and Travel Insurance
Additional information: We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark
Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave
No 3rd party candidates will be accepted. It is D-Wave's policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.
Job tags
Salary
$50k - $58k per year
