Senior Payroll Manager and Systems

Location

New Westminster, BC | Canada

Job description

The Senior Manager, Payroll Services and Systems has overall responsibility for the strategic leadership and direction for Douglas College’s in-house payroll services. The Senior Manager reports to the Director, Finance. Reporting into this position includes the Manager, Payroll Services and Systems, a Payroll Supervisor and Payroll Specialists. Key responsibilities include the preparation of confidential, sensitive, accurate and timely reports to support decision making by the Senior Administration of the College.

The Senior Manager applies systems thinking to further develop and enhance upon payroll systems and services through opportunity identification and implementation. In doing so takes a leadership role for the unit to improve related business processes that cross College departments. The Senior Manager participates in long range planning by developing a vision for the unit in alignment with the Douglas College Strategic Plan.

By keeping abreast of emerging topics and trends in the legislative environment that affect payroll and benefits, the Senior Manager is a collaborative strategic partner with Human Resources and Financial Services, offering a collaborative approach to amending business practices and change management.

Responsibilities:

• Oversight of Payroll Services unit to ensure the College’s compliance with federal and provincial legislation, government policy and collective agreement provisions. Includes interpretation and implementation of collective agreement provisions and provides support in analysing payroll and benefit cost for collective agreement bargaining.
• Payroll Information Systems planning, development and implementation of systems to meet the needs of the college. Protect the integrity of the College financial and payroll data to safeguard College assets by monitoring the system through the review of reports and designs of internal controls.
• Payroll Operations and Financial Planning with the support of the Manager, Payroll Services and System oversees the payroll team and ensures professional management of the payroll operations. Includes budgeting and planning, management reporting, accounting functions, drafting policies and procedures, collaboration with director of Finance and other management.
• Administration and Leadership, ensuring the effectiveness and competence of the payroll team members through selecting, developing, evaluating, and disciplining direct and indirect reports as needed. Along with the Director of Finance prepare workforce plans to meet current and anticipated future needs of the unit. Champion and inspire your team to the vision, goals and priorities of the college.
• Demonstrates leadership in Enterprise Risk Management. Represents the College with external auditors and regulatory bodies.

Qualifications: 

• A Bachelor’s Degree in Accounting, Business Administration or other equivalent degree.
• Professional accounting designation (CPA, Canada) and/ or Certified Payroll Leadership Professional (PLP, Canada) or CPM Payroll Designation.
• A minimum of seven (7) years of in-house payroll services experience at a mid to senior management level in a public sector entity.
• Union experience is highly preferred.
• Experience processing a payroll of a minimum of 800 employees with varied payrolls such as: Union, non-union, hourly, salary, consultants and part-time employees.
• Minimum two (2) years of supervisory experience required in a unionized environment.
• An equivalent combination of education, training and experience may be considered.
• Demonstrated knowledge, ability and experience in the design, development, management and maintenance of data collection and payroll systems in a computerized environment. Ability to troubleshoot issues associated with payroll information systems.
• Demonstrated management experience at a mid to senior level in a large complex business or post- secondary educational setting including experience in supervision and administrative management. Payroll size of 800+ employees.
• Demonstrated ability to make effective decisions within a collegial environment. Excellent interpersonal communications skills together with proven experience in resolving conflict.
• Excellent written and verbal communication skills. Ability to write professional briefing notes and executive summaries.
• Extensive knowledge of payroll regulations and issues of compliance.
• Demonstrated ability to interpret and apply policies and regulations.

Salary information:

Minimum: $96,164 – Control Point: $128,219 – Maximum: $141,041 Placement within a salary band is typically up to the Control Point based upon a review of skills, experience and internal equity. The College may place over the Control point in limited circumstances.

Job tags

Salary

$96.1k - $141.04k per year