Administrative Support 07
St. Joseph's Healthcare Hamilton
Location
Hamilton, ON | Canada
Job description
Position Details
Posting #: 27199
Department: Cleghorn Program - Hamilton
Employee Type: Casual, Part Time
If Temporary, Number of Weeks:
Union: CUPE
Openings Remaining: 1
Schedule
Work Days: Monday to Friday
Time of Day: Days
Shift: 7.5 hour
Shift Start: 8:30 Hours are subject to change based on operational requirements.
This position may be scheduled at any of the following sites: West 5th Campus (Hamilton Mountain)
Application Dates
Opening Date: 27/02/24
Closing Date: 05/03/24 Applications must be received online by 12:00 midnight on the Closing Date
Position Description
POSITION SUMMARY:
This position provides clerical and reception support to the registration, scheduling and operational functions of the Cleghorn Early Intervention Clinic.
QUALIFICATIONS: - Grade 12 diploma or equivalent, and a minimum of a one-year college business/administrative certificate required
- Minimum of one year experience working in a mental health setting, preferably in an outpatient setting
- Medical terminology certificate
- Basic skill level in MS Word, Excel, and PowerPoint required
- Basic skill level spelling required
- Basic skill level typing required
- Clerical testing may be required as part of the selection process
- Proven proficiency with internal systems (ie. Dovetale) required
- Maintain excellent interpersonal relationships while handling multiple tasks
- Experience working with youth and families from diverse backgrounds prefered
- Excellent organizational and problem-solving skills required
- Ability for self-initiative and independence of action required.
- Excellent work performance and attendance record is essential.
RESPONSIBILITIES: Some responsibilities include:
- Handles telephone calls and unscheduled visits, ensuring appropriate action according to the nature of the situation, initiating referrals and relaying messages as required
- Registers clients and schedules client appointments, confirming, canceling and rescheduling appointments as needed
- Assisting with the management of health records
- Provides administrative support by typing routine correspondence, distributing mail, faxing, photocopying, and administrative filing
- Tracks petty cash for the office
- Ensures orderliness of waiting area and clinical charting/supply room
- Assists in development of new administrative procedures in clinic as required
- Prepares inpatient admission packages
- Data entry as required
- All other duties as assigned
WAGE RATE:
Hourly: $26.11.....$27.24......$28.38
St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
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