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Location

Toronto, ON | Canada

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Job description

WE BUILD GOVERNANCE PROFESSIONALS

At Hansell McLaughlin we offer integrated legal, governance, government relations and communication advice combined with expertise in data science and analytics to help our clients navigate increasingly challenging environments.

Requirements and Key Attributes:

The Sr. Administrative Specialist must have experience and an in-depth understanding of how to manage legal documents at a sophisticated capacity. They must also have experience handling confidential and sensitive information. The primary responsibilities will include providing document support for the legal professionals and consultants, as well as managing the daily activities, schedules and documents of the legal professionals, as needed. It is critical that the right candidate has a strong ability to prioritize multiple requirements, while being a consummate team player. The ideal candidate would have at least 5+ years of administrative experience.

While this is a hybrid role, the candidate should be willing and available to travel to the downtown Toronto office as necessary.

Responsibilities and Duties Include:

• Providing support for the lawyers and consultants in preparing, revising and finalizing legal documents
• Accurately reviewing, proofreading, formatting and implementing styles in documents ensuring accuracy and completeness
• Managing communications and correspondence (phone, voicemail, email, mail), responding when needed; bringing action items forward to appropriate individual's attention
• Opening client matter files and updating and maintaining client lists to ensure they meet recording requirements
• Keeping track of deadlines and milestones
• Managing busy calendars, including coordination of meetings
• Generating and maintaining client billings
• Booking and coordinating travel itineraries
• Providing occasional coverage of other administrative roles, as needed

Requirements:

• Work Permit

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Job tags

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Salary