Director of Corporate Services

Location

Newfoundland & Labrador | Canada

Job description

DIRECTOR OF CORPORATE SERVICES

ST. JOHN’S, NL

JOB DESCRIPTION:

HR Project Partners is currently accepting resumes for the Director of Corporate Services on behalf of one of our clients, MMSB (Multi-Materials Stewardship Board).

Reporting to the CEO, the Director of Corporate Services is responsible for providing overall leadership and direction related to the development and management of financial, human resources, information technology, information management, corporate governance, and general administrative functions.

The Director of Corporate Services is a key member of the senior management team and helps drive MMSB toward achieving its objectives. The position provides expert advisory, strategic and support services to the CEO and the Board of Directors. The incumbent must balance the responsibilities of stewardship and business partnership and demonstrate ethical leadership and business integrity. The position requires the ability to communicate with all levels of the organization, including staff, Board of Directors, senior management, professional consultants, union representatives, financial institutes, external auditors, government officials, and corporate stakeholders.

This is a full-time position located in St. John’s, NL.

ESSENTIAL JOB FUNCTIONS:

Financial Management

1. Subject matter expert for budgetary and financial matters pertaining to the organization. Prudently manages the accounting and finance functions.
2. Provides strategic financial advice, insight, and analysis to the CEO, Senior Management Team, Board of Directors, and Audit Committee. Presents interim and annual financial statements and reports, including appropriate analysis and recommendations, to senior management, the Board, and its committees.
3. Manages year end external audit process including facilitating meetings and discussions with External Auditors, and final approval of year-end internal financial statements, reports and working papers.
4. Reviews Public Sector Accounting Standards (PSAS) pronouncements for changes in standards applicable to MMSB. Ensures the proper practice and selection of accounting policies is in accordance with PSAS.
5. Directs implementation, maintenance, and improvements of accounting policies, procedures, and internal controls to ensure the integrity of MMSB’s operations and financial information. Interpret legislation and policy to analyze the impact on operations, budget, and financial reporting.
6. Provides technical and subject matter advice to MMSB’s accounting staff in solving complex accounting and audit issues that arise.
7. Oversees the procurement and subsequent relationship with external auditors. Liaises with external auditors and Audit Committee on the annual audit plan and presentation of audit reports.
8. Acts as the main contact for GNL in annual Public Accounts (GNL’s consolidated financial statements) and budgeting submissions.
9. Drives MMSB’s financial planning and forecasting. Oversees the annual budgeting and planning process in consultation with the CEO and senior management. Interprets Government of NL (GNL) provided budget guidelines and templates. Presents budget to Board of Directors for approval.
10. Manages and monitors spending against organization’s annual administrative, capital, and operating budgets (>$20M). Prepares ten-year budget forecasts.
11. Reviews all accounting activities including account reconciliation, accounts payable, accounts receivable, billing, credit, and collections.
12. Reviews and approves all vendor, trust fund, payroll, and related benefits payments before release (>$20M annually).
13. Manages MMSB's purchasing and procurement activities in accordance with Public Procurement Act (PPA) and Regulations. Provides interpretation of PPA and related processes and procedures to staff and senior management.
14. Reviews Accounts Receivable to determine collectability and work with Accountant and Accounting Clerk on any discrepancies.
15. Oversees financial system implementations and upgrades.
16. Manages relationships with financial institutions and oversees the banking function (with account balances > $15M).
17. Identifies and manages financial risks and manages corporate insurance requirements.
18. Recommends investment strategies and manages Board approved investments.

Information Technology

1. In consultation with the Senior Systems Analyst, oversees:
2. Planning, development, and implementation of IT initiatives.
3. Maintenance and improvements to enterprise information systems to support business operations.
4. Effective integration of information systems.
5. IT support services for all management and staff.
6. Strategic and operational oversight of IT functions.

Compliance Audit

1. Provides strategic leadership to the compliance audit function, including setting strategy and goals for a sustainable operation of programs.
2. Reviews and approves Compliance Audit annual workplan and audit working paper files.
3. Provides technical and subject matter advice to Compliance Auditor, including audit best practices and interpreting requirements of the Used Beverage Container and Used Tire programs.
4. Supervisory and Human Resources Management
5. Develops, maintains, and acts as subject matter expert for the human resource function and the administration of the Collective Agreement. Develops, implements, and maintains human resource strategies, policies, and procedures in line
6. with organizational goals and objectives, as well as legislative requirements (Labour Standards, OH&S).
7. Acts as main point of contact for MMSB in negotiating Collective Agreements.
8. Oversees group insurance and pension plan, and other employee benefits.
9. Ensures employee's duties are aligned with job descriptions and are carried out in support of the organization's policies, procedures, and strategic plan.
10. Supports CEO and senior management with policy interpretation, employee requests, labour relations, and grievances.
11. Builds organizational capacity and effectiveness through talent acquisition, training and development, employee relations, compensation, benefits, and performance management.
12. Develops, implements, and communicates policies and procedures in line with best practices and compliant with applicable laws and regulations.
13. Develops workforce staffing and succession plans.
14. Supports management and staff in the interpretation and application of human resource policies and procedures.
15. Create a high-performance culture by collaborating with management and staff to establish a positive, healthy, respectful, and high-functioning workplace. Respects and promotes the value of diversity.
16. Receives and dutifully processes complaints of harassment, fraud, safety, and other protected disclosures.
17. Provides leadership, direction, and management to the Corporate Services team.
18. Directs and supports the Accounting, IT, Administrative, and Compliance Audit Staff. Reviews and approves staff leave requests, management of leave system and reporting.

Corporate Governance

1. Provides strategic recommendations to the CEO and ensures the CEO is informed of key corporate issues.
2. Works in a manner that preserves confidentiality, promotes high performance, and seeks to minimize risk.
3. Reads and interprets briefing materials, information notes, and cabinet papers for financial, IT, HR, IM, and corporate impacts.
4. Reviews and interprets legislation, including: Public Procurement Act and Regulations, Labour Standards, Environmental Protection Act and Regulations, Compensation Disclosure legislation, Occupational Health and Safety Act, Transparency and Accountability Act, Access to Information and Protection of Privacy Act.
5. Contributes to the development of corporate strategic plans and operational reports.
6. Acts as liaison with legal counsel.
7. Actively maintains and implements corporate policies including: Authorization Policy, Investment Policy, Harassment
8. Free Workplace Policy, Protected Disclosure (Whistleblower) Policy, Human Resources policies, Information Management policies.
9. Creates and distributes memos, presentations, decision notes, and briefing materials for CEO and board consideration.
10. Oversees the review and updating of Audit Committee Charter and related Work Plan in conjunction with Chair of Audit Committee.
11. Provides support to Audit Committee members.

Administration and General Operations

1. Develops, coordinates, and continuously improves administrative support systems.
2. Identifies need for and engages with external consultants on various matters supporting MMSB's programs, policies, and procedures.
3. Acts as ATIPP Coordinator for organization and responds to requests in accordance with Act.
4. Supports Occupational Health and Safety policies and procedures.
5. Leads the effective delivery of administrative services.
6. Provides operational support in the provisions of telephones, office equipment, and office maintenance.
7. Performs other related duties as required.

EDUCATION AND EXPERIENCE REQUIREMENTS:

1. Completion of an Undergraduate Degree in Business (Bachelor of Commerce or BBA).
2. Current Chartered Professional Accountant (CPA) designation.
3. Minimum of five (5) years of previous or related management experience.
4. Experience inclusive of a technical background as it relates to Finance, Auditing, and Analysis, the understanding of advising, reviewing and interpreting legislation, policies, and proposals on behalf of stakeholders and government officials.
5. Knowledge of administrative aspects of financial and human resource management.
6. Knowledge of Public Sector Accounting Standards, NL Labour Standards, Interpreting of Collective Agreements, HR Policies and Procedures, NL Waste Management Regulations is an asset.
7. Working knowledge of IT systems, including accounting and information management applications.

COMPETENCIES:

1. Exceptional ability to develop effective partnerships and efficiently deal with a variety of stakeholders.
2. Exceptional financial management, budgeting, and technical accounting skills.
3. Superior organizational, technical, time management, leadership, and interpersonal skills.
4. Ability to identify key organizational risks and issues.
5. Strategic thinking and change management skills.
6. Ability to facilitate organizational accountability and transparency.
7. Fundamental principles of integrity, objectivity, due care, and confidentiality.
8. Excellent judgment and creative problem-solving skills, including ability to negotiate and resolve conflict.
9. Excellent management skills, including the ability to influence and engage direct and indirect reports and peers.
10. Excellent communication and analytical skills, including the ability to effectively interface with senior management, CEO, Board of Directors, and others.
11. Excellent knowledge and proficiency in a business or operational technical discipline.
12. Strong ability to work under pressure and adapt to a fast-paced environment.

HOW TO APPLY:

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and clearly state the job title for which you are applying.

ABOUT US:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email [email protected] . While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Job tags

Salary