Legal and Administrative Coordinator
Location
Kelowna, BC | Canada
Job description
Position Details
Posting Information
Posting Number CK53132P
Position Title Legal and Administrative Coordinator
No. of Staff Required 1
Position Type FT
If Term position, enter length of Term in months n/a
Position Groups CUPE Civic
Division Partnerships & Investments (DV276)
Department Real Estate (DP155)
Branch Real Estate (BR155)
Organizational Information
Purpose of your Position - Non Union Classification Summary - Union Do you have a passion for working in Real Estate and Public Service? Join our Real Estate team and make a difference! The Legal & Administrative Coordinator manages departmental administrative systems and office services, ensuring that day-to-day administration of the senior managers’ offices is professional and efficient. Provides real estate and legal administrative support including reviewing legal documents for accuracy and adherence to legal best practices, liaising with internal and external legal service providers, and submission and registration of legal documents
Duties - Union - Provides administrative and budget support for branch managers, department managers, and divisional director.
- Provides technical guidance, coaching, instruction and direction to administrative staff within the department and coordinates work assignments.
- Coordinates divisional council reports and assists with preparation of presentation documents.
- Prepares draft initial agreements/contracts for review and authorization.
- Coordinates with the City’s legal firm to ensure legal processes and agreements comply with statutory requirements and industry best practices.
- Prepares conveyancing and transfer documents and, when appropriate, finalization and registration of purchase and sale agreements.
- Works together with managers to ensure contractual commitments and requirements are met; coordinates delivery of key documents to City’s legal firm; facilitates registration of documents at Land Titles as appropriate.
Results and Activities - Non union Credentials - Union - Post Secondary Certificate in a Legal Secretary or Paralegal program.
- Experience
Knowledge - Non Union Skills & Abilities - Non Union Competencies - Attention to Detail
- Communication Excellence
- Computer Literacy
- Service Excellence
- People Management
- Typing – 45 wpm
Posting Text
Physical Demands Special Instructions to Applicant Please attach copies of your education/membership(s) as “other documents”
Please ensure that you have a resume and Driver’s Abstract to attach, as these are required documents when applying to this posting. If you do not currently possess a Driver’s Licence, or are waiting to receive a Driver’s Abstract, you are still eligible to apply. Please upload a word document stating “Driver’s Abstract is on order” or “Do not possess a Driver’s Licence”
Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply
Additional Hiring Information Pay Rate Starts at $35.86 per hour
Posting Date 02/21/2024
Closing Date 03/10/2024
Days of Work Monday to Friday
Standard Hours per Day 7
Hours of Work 8am to 4pm
Work Location CITY HALL
Specify Work Location Documents Needed to Apply
Required Documents Optional Documents
Job tags
Salary
$35.86 per hour
