Executive Assistant to the Vice-President Academic

Location

Winnipeg, MB | Canada

Job description

Executive Assistant to the Vice-President Academic

Vice-President Academic

Position Location: Notre Dame Campus (Winnipeg, MB)

Full-Time Position Available 

A preference hiring practice will be applied. Applicants who self-identify as members of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with disabilities, Racialized Persons, Persons of the 2SLGBTQIA+ community will be given first consideration. Please self-identify in your application. First consideration will also be given to internal applicants.

This competition may be used to establish a 6 month eligibility list of qualified candidates for future vacancies.

Red River College is a leader in applied learning and innovation. Our talented team of employees is passionate about education, innovation and student success.  We offer competitive salaries, extensive benefits, and the opportunity for personal and professional growth in a rewarding career. 

DUTIES

Reporting to the Vice-President, Academic, (VPA) the Executive Assistant (EA) is accountable for providing confidential administrative support to the Vice-President, in a wide range of key portfolio activities including: preparation of correspondence, budgeting, issues management, coordination of projects, processes and communication within the portfolio, reporting on progress on strategic initiatives, and building relationships with both internal and external stakeholders by communicating in a positive, professional manner. The incumbent ensures the effective operation of the office by directing and maintaining the flow of work, supporting project teams, triaging situations, coordinating the Vice-President’s schedule and facilitating communications with a broad range of stakeholders. The incumbent works with highly confidential information on a regular basis including labour relations issues and portfolio specific processes as well as sensitive Board of Governors and government relations matters. The EA serves as the lead administrator within the VPA portfolio and is responsible for ensuring that processes, communication and tracking are effective to support the entire portfolio.

REQUIRED QUALIFICATIONS

• Post-secondary education in business, management, office administration or related discipline; an equivalent combination of education and experience may be considered

• Several years’ experience at a senior administrative level, in an executive or professional office setting , ideally in a large, complex organization

• Advanced verbal and written communication skills to communicate effectively with a variety of internal and external stakeholders using a variety of technologies

• Advanced calendar management skills, including the coordination of complex, multistakeholder meetings

• Demonstrated ability to exercise sound judgment with a high degree of integrity with highly confidential, sensitive and difficult matters

• Demonstrated ability to foster and maintain relationships with internal and external stakeholders based on trust, respect and appreciation for others' needs and perspectives

• Exceptional organizational and time management skills, with the ability to deal with shifting priorities and simultaneous demands, while maintaining a professional presence

• Effective decision making and problem solving skills, with the ability to resolve conflict through influence and negotiation

• Experience in review and financial management of office budget, identifying and resolving discrepancies

• Advanced skills in MS Office, including Word, Excel, PowerPoint, Outlook, and MS Project

• Experience supporting governance processes and standards including quality assurance processes, meeting documentation and stakeholder relations

• Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement

ASSET QUALIFICATIONS

• Knowledge of RRC Polytech systems and processes

CONDITIONS OF EMPLOYMENT

• Applicants must be legally entitled to work in Canada

• This position may be required to work evenings and/or weekends

• This position may be required to work overtime

• Incumbent must provide a current and satisfactory Criminal Records Check

HOW TO APPLY

Applicants are to clearly demonstrate how they satisfy the selection criteria in their written submissions and must identify the competition number they are applying for in the subject line of the email

Apply online at:  

This competition may be used to establish a 6 month eligibility list of qualified candidates for future vacancies.

We seek diversity in our workplace.  Aboriginal persons, women, visible minorities and individuals with disabilities are encouraged to apply.

Competition #: 2024-058

Closing Date: March 21, 2024

Salary: $68,351 - $88,878 per annum

We thank all applicants for their interest, but only those selected for an interview will be contacted. Red River College provides accommodations to applicants with disabilities throughout the hiring process. If an applicant requires accommodation during the application or selection process, Human Resource Services will work with the applicant to meet the accommodation needs.

For more information and other  employment opportunities, visit

2055 Notre Dame Ave, Winnipeg, Manitoba, Canada R3H0J9

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