BC Public Service
Location
Maple Ridge, BC | Canada
Job description
Posting Title
CLK 15R - Office Manager
Position Classification
Clerk R15
Union
GEU
Work Options
On-Site
Location
Maple Ridge, BC V4R 2S1 CA (Primary)
Salary Range
$57,296.54 - $64,805.30 annually
Close Date
3/19/2024
Job Type
Regular Full Time
Temporary End Date
Ministry/Organization
BC Public Service -> Children & Family Development
Ministry Branch / Division
Ridge Meadows
Job Summary
Bring your strong administrative experience and superior organizational skills to this position
The Ministry of Children and Family Development has an exciting opportunity for an Office Manager to support a large branch with seven program areas: Child Protection, Guardianship, Family Services, Resources, Child and Youth Mental Health, Youth Probation and Services to Youths with Special Needs.
This position reports to an excluded manager such as a Director or Executive Director who is not in the finance and administration field (e.g., is not a Manager of Finance and Administration). The Office Manager supports a large branch with multiple functional areas, staffed by a significant number of professional, technical and/or excluded staff. This position does not perform secretarial duties (i.e., does not manage calendars, make travel arrangements, arrange meetings and take minutes, etc., for the manager or others). Must supervise multiple support staff, who typically have varying functions (i.e., records/data entry/receptionist/mail clerk), on a permanent, ongoing basis.
As the Office Manager, you provide support to branch management and staff and coordinate office administration functions, human resources, payroll, records management, facilities and asset management. Your expertise in government procedures and strong attention to quality will help you coordinate the management of all records and documentation for the branch including the ARCS/ORCS record management system.
Utilizing your good judgement and initiative, you oversee the support and effective organization of clerical, professional and excluded staff. A key member of the team, you will supervise 6 staff in their assignment of work, development and evaluation of performance plans and approval of leave. Your strong service orientation and outgoing personality will be a positive asset to achieving goals in this high volume work environment. You possess excellent interpersonal communication skills and the ability to handle complex and sensitive issues with diplomacy and sound judgment. If you want to advance your leadership career, this is a great opportunity for you.Job Requirements:
Preference may be given to candidates with any of the following:
For questions regarding this position, please contact [email protected] .
About this Position:
This position has full time on-site requirements.
An eligibility list may be established to fill both current and/or future permanent vacancies.
This position can be based out of any of the location(s) listed above.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact [email protected] or 778-405-3452.
The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.
How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail [email protected] , before the stated closing time, and we will respond as soon as possible.
Additional Information:
A Criminal Record Check (CRC) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Category Administrative ServicesJob tags
Salary
