Administrative Assistant, IT

Location

Victoria, BC | Canada

Job description

ADMINISTRATIVE ASSISTANT

Information Technology

9-month Term

Victoria

The opportunity

Working as part of a large project team, you are a detail oriented individual who is committed to quality. You use sound judgement and awareness while providing confidential administrative support to the Director, IT Projects and IT Projects Division. You are responsible for establishing administrative procedures and guidelines to ensure effective coordination and timelines; monitors the financial management and operations budget; and manages the administrative operations.

The Role

Reporting to the Director, IT Projects you add value and are energized by key areas of oversight such as:  

• Supporting the Director, IT Projects and IT Projects Department in all aspects of the efficient operations of the department
• Establishing and managing administrative procedures and guidelines to ensure effective coordination and timeliness of responsibilities
• Maintaining a current knowledge of divisional programs, mandates, objectives, issues, budgets and methods of service delivery
• Ascertaining the nature and scope of key issues and concerns, prioritizing and managing using sound judgement and decision-making
• Arranging and attending meetings, preparing agendas, recording minutes and bringing forward pertinent issues and agreements. Conducting follow-up to verify the prompt implementation of agreed-upon courses of action
• Maintaining/coordinating calendars, scheduling meetings, travel and accommodation
• Maintaining confidential files, documents, records on Sharepoint or other corporate directories, establishes records management systems in accordance with BC Ferries' retention schedule and policies
• Providing budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices, liaising with the Finance Department on budget concerns; and verifying, approving and processing all invoices for the administration and contracted routes budgets
• Creating presentations, spreadsheets, Briefing Notes, Memos, Directive and Bulletins and correspondence as required
• Performs other duties as assigned

What you bring to the team

You have experience as an administrative assistant or relevant work experience with a certificate or diploma in business or office administration.

Join us!

If this sounds like your next great career move, please submit your cover letter and resume by March 15, 2024.

Additional information

The target salary range: $48,000 - $60,000 per annum. The starting salary is determined based on the successful candidate’s knowledge, experience and internal equity. Starting salary may exceed the target range on exceptional basis.

"We connect communities and customers to people and places important in their lives”

At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service and satisfaction. BC Ferries supports employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.

We appreciate the interest of all applicants; however only those selected for an interview will be contacted.

Job tags

Salary

$48k - $60k per year