Accounting Clerk - Regional Food Service

Location

Nova Scotia | Canada

Job description

South Shore Regional Centre for Education

The South Shore Regional Centre for Education (SSRCE) practices the culturally responsive pedagogy approach in providing an inclusive, diverse, equitable, safe and healthy education that supports learning and success both personally and academically to the 59,000 residents of Lunenburg and Queens Counties, an area of 5,250 square kilometres and a total of 23 schools.

Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.

Accounting Clerk - Regional Food Service

Regional Office - Bridgewater, NS

NSGEU

TBA

7 hrs/day

Indefinite Term, effective immediately                              

March 19, 2024 at 11:59pm (AST)

Position:  Accounting Clerk - Regional Food Services

Reports to: Youth Pathways Consultant

Role:Support the work of the Regional Food Services Manager and the South Shore School Food Program. The Accounting Clerk will report to the Youth Pathways Consultant and the Food Program Steering Committee and collaborate with other Departments in the Regional Centre for Education. 

The Accounting Clerk is responsible to maintain a platform for consistent and collective reporting from the school cafeterias to ensure that the cafeteria budgets, sales, invoices are reliable and robust. The position is also responsible for supporting the work of the Manager and the Food Service staff in the schools.

Education:

• Post-secondary training in accounting, audit or finance.
• Minimum of three years’ experience working in the field of Accounting/Finance.
• Very proficient in MS Office (Excel, PowerPoint, and Word software).
• Experience using SAP software would be considered an asset.
• A valid N.S. driver's license and access to a reliable vehicle.

Qualifications:

• Strong written and communication skills.
• Team player demonstrating effective and cooperative working relationships with all employees.
• Self-starter, who can take charge of an issue and carry it to its completion.
• Excellent time management, data handling and analysis skills.
• Intense attention to detail.
• Ability to analyze data and compile meaningful reports and calculate metrics for decision making.

Characteristics:

• Demonstrated ability to communicate effectively with diverse stakeholders using a variety of methods.
• Demonstrated success in building strategic partnerships, networks, coalitions, and collaborative working relationships with a variety of internal and external partners.
• Demonstrated ability to work cooperatively and collaboratively in a multi-disciplinary setting with a strong focus on school settings.
• Demonstrated planning, organizational, and time management skills.  Ability to deal with competing priorities.
• Demonstrated judgment, decision making, and problem-solving skills.
• Demonstrated innovative systems thinking with an understanding of working with schools and communities.
• Demonstrated commitment to continuous improvement and innovation.
• Travel will be required, therefore need a valid driver's license.

Task Dimensions:

Operations / Implementation

• Support regional staff and Steering Committee to promote and implement all aspects of the school food program for the SSRCE Public Schools.

School level Operations:

• Support cafeteria staff to accurately complete the financial tracking form.

• Review financial information and consolidate monthly.

• Identify unexpected variances and investigate with school staff as needed.
• Advise Manager of variances and suggestions for solutions for information for their regular school visits.
• Complete monthly transfers in School Cash Online to record breakfast and equity meal.
• Maintain cost base value for these transfers.
• Review staffing hours and rates regularly to ensure they correspond with hiring package
• Costing recipes and working with Manager on revisions.
• Support Manager in results of audits – completing audit reports, follow ups with appropriate regional staff or complete documentation that may be needed.

Regional Level Operations:

• Support Manager in overall vision of Program.
• Filing yearly licenses with the Department of Agriculture and maintaining database.
• Prepare monthly consolidated financial reports for Steering Committee for both school budgets and regional budgets.
• Present and discuss reports to Steering Committee and others as requested.
• RootED Board financial reports – prepare on a frequency to be determined and discuss with the Treasurer.
• Maintaining appropriate filing system for all financial reports and records (for RootED Board, Schools and any applicable regional budgets)
• Purchasing equipment, as advised by the Manager, by ensuring the procurement process is followed, ensuring delivery and proper account coding, etc.
• Develop a plan to standardize the procurement practice for school food for the future with a focus on local where possible.

• Present to, get feedback from and develop with Manager and Steering Committee
• Develop a structure of what universal lunch program would look like from a financial perspective.
• Present to, get feedback from and develop with Manager and Steering Committee.
• Schedule steering committee meetings, board meetings, and other meetings as required.
• Document, communicate and maintain meeting minutes for all non-board meetings.
• Communicate follow ups from those minutes to appropriate individuals.

Staffing:

• Support the Manager and other Regional Centre for Education departments to have vacancies advertised, interviews scheduled, hiring package sent, pay rate and hours clearly articulated, on boarding and off boarding process followed, schedule exit interviews if appropriate, etc.
• Ensure appropriate school food service staff is accurately completing the financial tracking form.
• Responsible for scheduling and logistical organization of staff in-services as advised by Manager.
• Calculate staffing ratios, update on a regular basis, provide information with variances identified to Manager.
• Support the Manager in scheduling routine performance appraisals, keeping up to date records, etc.

Communication and Collaboration:

• Collaborate with Manager regularly to support the program.
• Support Manager with all tasks.
• Develop monthly social media post plan, review with Manager and RCE communication department, ensure they are posted, etc.

The essential functions and duties listed above are intended as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

BACKGROUND/SECURITY CHECKS:

The South Shore Regional Centre for Education requires all newly hiredemployees to provide a satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check. We will accept checks completed within the last 3 months. 

Regional Office based positions require travel and candidates may be required to provide a valid driver's license.  Some school based positions also require travel and candidates may be required to provide a valid driver's license.

Thank you for your interest in the South Shore Regional Centre for Education, however, only those shortlisted for an interview will be contacted.

Job tags

Salary