Student Practicum Coordinator
Location
Oshawa, ON | Canada
Job description
Student Practicum Coordinator
Department: Academic Affairs & LHEARN
Program: Medical Affairs
Status: Regular Full Time
8 Hour Shifts, Days Schedule (Subject to Change)
Location: Oshawa
Wage Schedule: $32.760 - $44.160 per hour
File Number: 2400000650
POSITION SUMMARY This position encompasses the overall coordination of the Student Practicum Program and will be accountable to the Manager of Academic Affairs & LHEARN
The Student Practicum Coordinator assists the Academic Affairs leadership and team in the development and implementation of efficient and effective systems to support the goals of the portfolio and adherence to Lakeridge Health (LH) policies and procedures. In collaboration with the Manager, the Coordinator will help define metrics that allow the portfolio and the organization to measure and track outcomes to ensure goals are achieved
This role works collaboratively with all members of the team and all other departments and programs at Lakeridge Health. Strong communication, stakeholder engagement, facilitation, and change management skills are critical. The ability to think strategically and critically is essential to provide effective leadership in ambiguous situations and ensure alignment with LH goals and priorities
The Student Practicum Coordinator is responsible for the development and administration of comprehensive processes related to the coordination and management of student placements at LH. The Coordinator ensures due diligence around integration, liability, accountability, risk management, and evaluation. This position will work cooperatively with LH stakeholders and academic agencies to initiate, develop, and improve practicum opportunities, and requires evaluation of competing priorities on an ongoing basis to meet strict deadlines.
In addition to functioning as operational liaison with internal and external contacts, the Coordinator works with the Manager of Academic Affairs and LHEARN to promote and maintain external academic partnerships in alignment with the values, goals, and strategic direction of the organization.
DUTIES AND RESPONSIBILITIES: The role of the Student Practicum Coordinator encompasses various responsibilities aimed at facilitating the placement of nursing, clinical and non-clinical students within the hospital and long-term care setting. The key duties associated with this position include:
1.
Coordination of Student Placements: - Collaborate with academic partners and other healthcare facilities (as required) to organize and support nursing, clinical, and non-clinical student placements.
- Ensure compliance with regulatory requirements, standards, guidelines, and LH policies related to student placements.
- Oversee student practicum processes, initiatives, and projects (e.g., implementation of new onboarding solution).
2.
Communication and Liaison: - Establish and maintain effective communication with Preceptors, Clinical Practice Leaders, Patient Care Managers, Clinical Instructors, and other relevant LH team members.
- Serve as a liaison between academic institutions and placement destinations (e.g., unit, department, program) to facilitate smooth information flow and resolve any issues that may arise.
- Work closely with the Academic Affairs team and LH leadership to ensure alignment with LH strategic priorities. Endeavour to promote and embed education and training and a culture of teaching and ongoing learning in programs across the organization.
- Manage and maintain information about the Student Practicum program on the LH website and LH intranet OASIS.
3.
Placement Assessment: - Evaluate the availability and suitability of placement opportunities based on hospital/ unit capacity and the educational needs and objectives of academic programs.
- Assess the appropriateness of clinical instructors and preceptors to ensure a conducive learning environment for students.
4.
Documentation and Record Keeping: - Maintain accurate and up-to-date records of student placements, ensuring compliance with confidentiality and privacy requirements and regulations.
- Document feedback and evaluations from clinical instructors and healthcare providers to inform future placements.
- Implement a process to monitor and update affiliation agreements and certificates of insurance.
5.
Orientation and Training: - Develop and assist in conducting orientation sessions for nursing students placed in clinical settings, outlining expectations, policies, and procedures.
- Collaborate with clinical instructors to ensure they are adequately prepared to support students during their placements.
- Develop and maintain onboarding materials, preceptor support tools, and processes that allow students to be successful in their placements.
- Assist with cross-site and vacation coverage as needed.
6.
Problem Resolution: - Address any issues or concerns raised by nursing students, clinical instructors, or healthcare providers during the placement period.
- Implement effective problem-solving strategies to resolve conflicts and ensure a positive learning experience for students.
7.
Quality Improvement: - Continuously assess and evaluate the effectiveness of student placement processes.
- Implement quality improvement and best practice initiatives to enhance the overall experience for both students and clinical partners.
- Identify opportunities to expand or improve existing practice and infrastructure that enable safe learning environments (e.g., WeCare, Policies and Procedures, N95 testing, etc.).
8.
Regulatory Compliance: - Stay informed about relevant regulatory changes and accreditation standards affecting student placements.
- Ensure that placement processes align with legal and ethical guidelines.
9.
Data Analysis and Reporting: - Analyze placement data to identify trends, challenges, and areas for improvement.
- Generate reports for educational institutions, clinical partners, and internal stakeholders.
- Collaborate with Interprofessional Practice and the Human Resources departments to support recruitment strategies.
- Develop and implement a process to report Nursing Placement Capacity data to the Ontario Hospital Association.
10.
Professional Development: - Stay abreast of best practices and advancements in nursing education, clinical, and non-clinical placements.
- Pursue professional development opportunities to enhance skills and knowledge in the field.
By diligently executing these responsibilities, the Student Practicum Coordinator plays a crucial role in fostering a positive and effective learning environment for nursing, clinical, and non-clinical students during their placements
QUALIFICATIONS: - Baccalaureate degree in a health discipline, baccalaureate degree in a related field, or a combination of education and work experience.
- Clinical or interprofessional experience is an asset.
- Experience in a coordinator or leadership role, ideally in a hospital/healthcare and/or academic setting.
- Demonstrated experience with inter-organizational collaboration activities.
- Strong analytical and problem-solving skills including an aptitude for related systems problem-solving.
- Communication and interpersonal skills to interact effectively with all levels of staff within the organization as well as external parties.
- A proven track record of achieving results and inspiring confidence and commitment.
- Well-developed negotiation and conflict management/resolution skills.
- Demonstrated related experience working with databases, spreadsheets, and related reports preferably in a healthcare environment.
- High degree of proficiency in all MS Office programs (Excel, PowerPoint and Word).
- Demonstrated ability to prepare statistical and descriptive reports.
- Proven good attendance with the ability to maintain this same standard.
- Ability to travel to all Lakeridge Health sites.
CONDITIONS OF EMPLOYMENT: The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures
Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted
Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months
Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance
At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants
Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.
Job tags
Salary
$32.76k - $44.16k per year
