Location
Calgary, AB | Canada
Job description
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request
As an Administrative Assistant you will be part of a dedicated and professional team working to provide day to day administrative support to the Managers, Coordinators, and staff of the Real Estate and Development Services business unit. Primary duties include:
- Provide calendar management, email, and phone support, prioritizing requests and resolving scheduling conflicts.
- Organize meeting event support including preparing agendas and documents, taking minutes, identifying, and following up on action items, arranging catering and/or travel arrangements.
- Prioritize and respond to information and requests from members of Council, including Mayor and Councilors, internal and external stakeholders, business unit and other City of Calgary staff, and citizens.
- Order supplies and maintain inventory for business unit.
- Provide support for 3-1-1 service requests.
- Reconcile monthly corporate credit card statements for division.
- Research and compile information, prepare reports, presentations, and correspondence.
- Create and maintain files in accordance with corporate and business unit records management policies.
- Provide administrative support for the recruitment and onboarding of new staff to the business unit.
Qualifications - A completed 1-year certificate in an administrative field with at least 3 years of related administrative experience.
- Intermediate proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint) and AdobePro is required.
- Prior experience with calendar management and meeting logistics is required.
- Knowledge and experience with AP workflow, Financial Supply Chain Management (FSCM) and Physical Objects will be considered an asset.
- Experience with 3-1-1 service requests is an asset.
- You have the ability to assess requests and prioritize items that require immediate attention.
- Strong organizational and planning skills to complete a high volume of work in a fast-paced environment.
- Success in this position requires effective problem-solving skills, excellent communication skills, the ability to build collaborative working relationships, and the ability to complete tasks with high quality output.
Pre-employment Requirements - Applicants will be tested for appropriate skills.
- Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Real Estate and Development Services
Position Type: 1 Permanent
Location: 323 7 Avenue SE
Compensation: Pay Grade 6 $31.30 - $41.86 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: March 19, 2024
Job ID #: 309458
Job tags
Salary
