Bookkeeper

Location

Hamilton, ON | Canada

Job description

Key Job Functions

The bookkeeper is a one-person department responsible for all accounting functions and activities for a retailer.

Primary duties include daily reconciliations, payroll administration, remitting payments, preparing monthly and year-end financial statements, and meeting all compliance/reporting/regulatory requirements.

Working Conditions

This is a permanent full-time position.

It is a hybrid workplace, split between the company’s Hamilton head office and working from home. The schedule is flexible within typical business hours.

Work is not expected on evenings/weekends/holidays, except as required to complete regulatory submissions and year-end filings. The role includes performing repetitive routine accounting functions and taking the initiative to identify and resolve related issues.

Duties & Responsibilities

Daily

·      Download bank statement and reconcile previous day’s transactions

·      Upload previous day’s bank transactions into Account Edge

·      Prepare short-term cash flow estimates

·      Reconcile deliveries

·      Reconcile transactions (debit and credit card payments)

·      Reconcile cash payouts and reimbursements

·      Pay invoices via e-transfer (0-5 per day)

·      Respond to emails (10-20 per day)

·      Interact with head office/store staff/vendors/suppliers by phone and email

·      General office administration

Weekly

·      Review store audits and inventory variance reports

·      Reconcile Ontario cash deposits

·      Complete miscellaneous projects and assignments for head office

Bi-Weekly

·      Payroll (approximately 25 employees)

·      Process head office expense reports

·      Issue cheques to vendors/suppliers

Monthly

·      Month-end bank account reconciliation (outstanding payments)

·      Month-end POS reconciliations (GL activity)

·      Accruals for payroll, licences/permits, and insurance

·      Submit draft P&L and revise based on feedback; complete balance sheet

·      Group insurance premiums

·      File GST remittance with CRA

·      Maintain master list of licences/permits (30/60/90-day reminders)

·      Submit compliance report to bank

Quarterly

·      Remit Ontario Employer Health Tax

·      Complete Statistics Canada questionnaire

·      Identify and implement improvements to reconciliation/accounting/auditing systems

Annually

·      Submit Workers Compensation projections

·      Complete year-end financials and tax return with accountant (March-May)

Primary Contacts

·      Head office staff and Store Managers

·      Government agencies (CRA, Service Canada, Ministries of Finance, provincial/territorial ESA)

·      Bank Account Manager

·      Provincial/territorial regulatory bodies

·      Landlords and utility companies

·      Vendors and suppliers

Personal Suitability

• Sound judgement (integrity, discretion, confidentiality)
• Excellent verbal and written communication skills (in person, phone, email)
• Ability to work independently, set priorities, and manage time effectively
• Strong attention to detail; pride in accuracy
• Analytical; good problem-solving skills
• Embraces new technologies and computer programs/platforms
• Ability to professionally represent the company to regulators, government agencies, bank, insurance

Job tags

Salary