Matching packing slips, purchase requisitions/orders and other documents to invoices for discrete Pos only
Entry of invoices into system and inform Materials Department of any receiving discrepancies
Inquiring vendors on unresolved issues or problems
All filing of cheques and invoices
Perform cheque run and EFT payments
Selecting invoices to be paid
Evaluating discount terms
Printing cheques
Matching cheques to invoices with all appropriate backup attached
Ensuring unused cheques are kept locked and are all accounted for
Distribution of signed cheques
Remit EFT payments to banks once approved
Check for exceptions in Scotia Connect daily
Review list of outstanding cheques
Investigate cheques older than 6 months and place “stop payment”
Issue debit memos
Printing out closed QPF’s
Matching of debit memo to QPF and other backup documents
Update QPF system once debit is issued
Month-End
Ensuring all invoices has been entered for the month
Assist Finance Department with month end activities as required
Preparing journal entries related to A/P
Printing month-end reports such as POAI, Open Payables
Performing quick checks to ensure sub-ledgers agree with G/L balances
Complete I/C statements and send I/C to reconcile at month-end and confirm balance
Photocopy all Tooling and Capital invoices and update Tooling graphs
Update internal ESE Analysis
Provide explanation of variance in the month end binder for A/P related sections
Year-end audit file
Responsible for A/P related sections
Performance of quarterly supplier reconciliation
Investigate old receipts in POAI report
Performance of monthly A/P account reconciliations
Perform all job functions in a safe and healthful manner, abiding by all health, safety and environmental rules and regulations, promoting safety in the workplace
Comply with the requirements of C-TPAT/PIP
Conduct business in an ethical manner in compliance with the Magna Code of Conduct
Participate in and support Continuous Improvement initiatives
