Administrative & Program Assistant - Aviation (Permanent)

Location

Richmond, BC | Canada

Job description

Administrative and Program Assistant - Aviation (Permanent)

Vancouver, BC

Expected Salary:  $52,071 to $78,107

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock works with customers around the world to improve the capability, reliability, and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

Babcock aviation delivers critical and vital aviation services to the civil and defence sectors across five countries. Babcock supports over 300 aircraft globally providing a variety of services: military and emergency services, air ambulance, search and rescue, firefighting services, pilot training, and airbase support.

In Canada, Babcock is a well-established and growing provider of services to the aviation sector.  Babcock is proud to work alongside the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical fixed-wing air ambulance services.  In British Columbia, Babcock Canada is establishing a Rotary Wing AW169 maintenance division and has been subcontracted by the Air Ambulance service provider to deliver engineering and maintenance support operations. 

Babcock also works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Babcock’s Purpose is to  create a safe and secure world, together . Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:

• Challenge the status quo, Be Curious , and ask, ‘how might we?’
• Whenever measuring success, Think: Outcomes and positive impacts.
• Be Kind to ourselves, each other, and our planet.
• Babcock employees Collaborate – we are greater than the sum of our parts,
• Be Courageous – be brave, ambitious, and determined.
• Everyone has a part to play - Own and Deliver to be successful.

We encourage you to explore our Babcock Canada website to learn more about us at .

In this role, you will:

Be accountable for providing a full range of administrative and programme support requirements to the Director of Aviation Operations (Manitoba) and the Director of Aviation, BC, and the Aviation Programme.  Support and represent the offices of the Directors through relationship and stakeholder management, relying on your solid understanding of the language and structure of Babcock’s in-service support roles and the industries they serve.  This includes, but is not limited to:

• Provide executive-level administrative support in managing the offices of both Directors of Aviation and Operation.
  • Manage emails, appointments, travel arrangements, and expense claims.
  • Review & approve direct reports’ timesheet entries.
  • Make timesheet entries & time away requests.
• Provide administrative support to both the BC and MB Aviation Programmes:
  • Coordinate meetings including drafting agendas, preparing and distributing meeting materials, minute-taking, post-meeting support, and hospitality and visitor coordination.
  • Research and produce reports, presentations, speaking notes, and ad-hoc project work as required.
  • Provide programme support to the management team, including the coordination of departmental initiatives, tracking, and following up on timelines and deliverables.
  • Management of the Babcock Canada Aviation Services SharePoint site.
  • Manage documentation and records including electronic and hard copy filing, archiving.
  • Ensure consistent adherence to office administration policies and procedures.
  • Editor and coordinator of the weekly Aviation communications newsletter (MB & BC).
  • Plan and facilitate events as required (MB & BC).
• Winnipeg Specific:
  • Manage the daily administrative needs for the Winnipeg office including stationary, and other supplies and processes as needed.
  • Manage the Winnipeg meeting rooms & guest/breakout offices.
  • Coordinate the Social / Workplace Culture Committee for the Winnipeg office.
  • Management of the Aviation Management Meeting and associated OneNote (MB).
  • Management of the Aviation Managers calendar (MB).
• BC Specific:
  • Manage the daily administrative needs for the four operating bases, including stationary, and other supplies and processes as needed.
  • Manage the offices of the four operating bases.
  • Coordinate the Social / Workplace Culture Committee when it is set up.
  • Management of the Aviation Management Meeting and associated OneNote.
  • Support the invoicing process - gathering and compiling the reports.
• Other duties as assigned.

The ideal candidate brings:

• A post-secondary education from a recognized institution.
• A minimum of 2-3 years’ experience working in a project support, administrative assistant or similar role.
• Demonstrated advanced proficiency in Microsoft Office software suite (Excel, Outlook, Word, PowerPoint).
• Strong skills in coordination of multiple concurrent tasks.
• Excellent verbal and written communication.
• Experience working collaboratively with stakeholders and team members.
• Working knowledge of OneNote, Visio etc.
• Project Management, Supply Chain/ Procurement experience and/or qualifications is an asset.
• Experience in defence or aerospace is considered and asset.

Babcock Canada supports the safety and wellbeing of our employees through the following programs:

• Contributions towards an employee’s physical and mental health
• Wellness days
• Supportive work life balance: flexible work schedule and competitive annual vacation time off
• Comprehensive health and dental benefits
• Pregnancy and Parental Leave top-up available
• Employer matching of employee retirement contribution
• Employee recognition and bonus programs
• Support of professional development and reimbursement of membership dues
• Relocation assistance for individuals and families

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, or age. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

Applicants, please apply online at

Job tags

Salary