Program Assistant(s)

Location

Edmonton, AB | Canada

Job description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at

The School of Applied Sciences and Technology is currently recruiting for (a) full-time permanent administrative support position(s). The successful candidate(s) will provide support to instructional and leadership staff. Under the supervision of the Department Head, this position provides a wide variety of services to ensure the program’s administrative functions in the office are carried out effectively.

The School of Applied Sciences & Technology offers degrees, diplomas and certificates in 44 diverse programs. We have courses in digital media and graphics, information systems technology, mechanical and electrical engineering technology, natural sciences, photography and broadcasting, and sustainable design.

Key Accountabilities:

• Providing front line support to current and prospective students regarding program information and other assistance as required.
• Support program scheduling as well as input and maintain student and staff records in the PeopleSoft Student Administration system
• Assist in enrolling new and current students into the PeopleSoft Student Administration system
• Assist with program purchasing including requisition entry into the PeopleSoft Financial system
• Apply Microsoft Word and Excel skills for day-to-day program needs
• Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
• Prepare student manuals, class lists, mark collection sheets and manage student files
• Perform reception duties such as telephone, email and in person inquiries, book appointments and deal appropriately with students and staff
• Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
• Electronic maintenance of student records on an ongoing basis
• Prepare various forms, program documents and spreadsheets
• Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
• Taking minutes at a variety of meetings (i.e. department, Program Advisory Committee)
• Other duties as assigned

Skills & Abilities:

• Verbal and written communication skills
• High attention to detail
• Comfortable working both independently and as part of an effective and collaborative team
• Ability to time-manage, adapt to changing priorities, and work under tight timelines
• Ability to build relationships with a variety of stakeholders
• Strong working knowledge and experience using Microsoft Office software
• Experience using PeopleSoft, MS Teams and Moodle would be an asset
• Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset

Qualifications:

• Completion of grade 12
• Related post-secondary certificate or diploma
• Minimum two years’ experience in an administrative capacity
• Equivalencies may be considered

Remuneration: $44,256.94- $57,140.72 per year, plus a comprehensive benefits package. (Classification - Administrative Support IV).

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. NAIT is committed to advancing equity and cultivating inclusion throughout the hiring process. We especially encourage applications from Aboriginal and Indigenous people, Black and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people, immigrants, and people with disabilities.

What we offer

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

Health and safety

You can find the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

Additional requirements

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

Accommodations

NAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to contact us if you require any accommodation during the selection process. Please contact us via email at [email protected] .

We thank you for your application, however, only those selected for an interview will be contacted.

Job tags

Salary