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Location

Mississauga, ON | Canada

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Job description

** CALLING ALL ADMINISTRATORS IN THE GTA **

Do you have experience in Office Administration and supporting numerous stakeholders? Are you someone who enjoys being the main point of contact between various teams? If the answer is YES! we want to hear from you! Our client is looking to hire a dynamic Administrative Assistant for their team. Reporting to the Manager of Office Administration, the Administrator is responsible for providing timely administrative support to multiple Directors/Managers and the day-to-day activities within the Operation groups.

If you are interested in the position, please apply online TODAY!

Position: Administrator
Employment Type: Contract (1 - year)
Location: Etobicoke
Hybrid: 2 days onsite
Salary: $26/hr
Start Date: ASAP
Hours: 35/week

Advantages
- Work for one of Ontario's largest utility companies
- 12-month contract
- Monday to Friday

Responsibilities
- Provides day-to-day administrative and clerical support to various Directors and n operations, including scheduling meetings and appointments, meeting preparation and follow-up, invoicing and expense claims preparation

- Prepares confidential reports, as well as meeting agendas, action logs and presentations, ensuring accuracy, proper formatting and timely delivery of information
- Collects and organizes data, and performs some analysis, in order to provide useful information to leaders and assist in making informed decisions
- Maintains a complete and organized departmental record-keeping system based on records management practices
- Performs general purchase requisition and purchase order processing including follow up and investigation of unmatched receipts
- Maintains and orders office supplies
- Schedules upcoming meetings for departmental representatives, ensuring that all necessary arrangements are made and attendees are informed in a timely manner
- Receives incoming inquiries and correspondence from department representatives and directs information to appropriate employees in a timely manner
- Schedules monthly and quarterly safety meetings as well as coordinates conferences, travel arrangements and other appointments for Senior Management.
- Generates attendance management reports and supports managers and supervisors on managing the overall process
- Tracks and reports data for monthly scorecard reporting

Qualifications
- University degree in Business Administration or related field
- One (1) – Three (3) years of administrative experience, preferably in an operational and/or utility environment
- Highly proficient in the Microsoft Suite applications (PowerPoint, Excel, Word) with a strong knowledge in the use and functionality of Outlook
- Knowledge and experience using SAP for the entry of purchase requisitions and purchase orders
- Demonstrates strong financial acumen
- Ability to work independently in a fast-paced operational environment
- Excellent interpersonal skills with proven ability to provide courteous, reliable administrative support that demonstrates a commitment to high quality customer service.
- Excellent verbal and written communication skills

Summary
If you are interested in the position, please apply online today!

We thank all candidates for their application, but only successful candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process. show more

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Job tags

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Salary