Location
Vaughan, ON | Canada
Job description
As a key member of GFL’s Office Services team, the Corporate Receptionist is the first point of contact for guests and employees with the primary goal of providing a warm and welcoming experience, along with general administrative support. The successful candidate will possess exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail
Key Responsibilities:
- Create a positive in-office environment by being friendly and professional in all communications and interactions with visitors and GFL staff, being a critical member in driving day-to-day in-office culture
- Ensure reception and waiting area is tidy and presentable
- Manage incoming calls and efficiently re-direct calls to appropriate personnel
- Maintain accurate and up-to-date distribution phone list and office floor plans
- Setup boardrooms for internal and external meetings and maintain meeting room calendars through proper coordination and scheduling of meetings, and handle all catering requests
- Coordinate and process same-day courier requests with local couriers
- Administer building maintenance requests and manage security access for employees and visitors
- Coordinate desk setup and welcome packages for new employees
- Monitor and maintain inventory for office supplies, kitchen and cleaning supplies, promotional items and PPE
- Issue employee vehicle parking passes and investigate parking issues with landlord and parking services
- Assist with administrative tasks such as issuing purchase orders, processing invoices, reviewing statements and data entry; conduct investigation to resolve any billing inquiries or discrepancies
- Assist with planning and executing a variety of office initiatives including various holiday celebrations and gifts, charitable events and team-building activities
- Collaborate with various departments to ensure efficient communication and support, comfortably communicating with all levels of management
- Manage purchase card and maintain accurate records of all transactions, receipts, and expense-related documentation in an organized and accessible manner
- General administrative tasks and office duties as assigned
Candidate Profile:
- Minimum 2 years of related work experience in office administration, front-desk reception or customer service
- Tech savvy with a solid understanding of Microsoft Office/Office 365
- Ability to work autonomously, multi-task, and work in a fast-paced environment
- Demonstrated ability to prioritize tasks and manage deadlines in a calm and collected demeanor
- Excellent interpersonal and written communication skills
- Strong attention to detail and proactive problem-solver
- Ability to work well in a team environment
- Desire to learn and take on new responsibilities
#GFLTalent
We thank you for your interest. Only those selected for an interview will be contacted.
GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GFL will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.
Job tags
Salary
