Executive Assistant

Location

Laval, QC | Canada

Job description

Looking for a new challenge? Looking for a rewarding job that can make a difference and contribute to Canadian democracy? You could be just the person we’re looking for!

The office of Angelo Iacono, the Member of Parliament for Alfred-Pellan, is seeking an executive assistant for his constituency office. The incumbent reports to the Member and provides a wide range of executive and administrative support services, plays an essential role in the day-to-day running of the office and provides vital support to the Member. The ideal candidate is proactive, is perfectly bilingual, has exceptional communications skills and thrives in a dynamic work environment.

Duties and responsibilities

• Provides various administrative and/or operational services to the Member and his staff to ensure day-to-day activities run smoothly.
• Identifies, develops and implements administrative processes and procedures that support the Member’s office activities.
• Manages budgets for the Member while ensuring that House of Commons rules and policies are strictly followed.
• Formats complex documents, including forms, memos, minutes, reports and presentations.
• Researches various topics, compiles data and prepares reports, as required.
• Maintains and ensures accuracy and consistency of the CRM database.
• Maintains the Member’s schedule, reviews and discusses his commitments, schedules meeting/events and informs him of any changes, and makes sure relevant rules and guidelines are respected.
• Develops and implements strategies to engage with the community and builds relationships with local officials, businesses and organizations.
• Represents the Member professionally and effectively in interactions with constituents and provides quality customer service.

Qualifications and skills

• Successful completion of post-secondary education from a recognized institution OR acceptable combination of education, training and relevant experience.
• Experience working in an office in an administrative support position.
• Knowledge of administrative methods, techniques and practices.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent communications skills and command of written French.
• Tact, diplomacy, high degree of discretion and skill in building and maintaining professional work relationships.

Assets

• Knowledge of the political environment is an asset.
• Bilingualism is imperative.

Operational requirements

• The nature of the position may require the incumbent to occasionally work long hours and some weekends.

To apply

Express your interest in joining our team by clicking on the “Apply” button.

Please note that only candidates selected for an interview will be contacted.

Additional information

Location: Laval, Quebec

Schedule: Full-time (37.5 hours/week)

Salary: $55,000 - $65,000

Start date:  As soon as possible

Job tags

Salary

$55k - $65k per year