The Government of Nova Scotia
Location
Halifax, NS | Canada
Job description
Competition # : 41856
Department: Public Works
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 12-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)
The Department of Public Works designs, constructs, and maintains public buildings, highways, and other critical pieces of provincial infrastructure. With an emphasis on service delivery, we have a mandate to provide Nova Scotians with a safe and efficient transportation system, which means that the maintenance an upkeep of 23,000 kilometres of roadways and 4,100 bridges is at the core of our responsibilities.
The Senior Executive Administrative Coordinator is responsible for leading and coordinating a broad range of activities and functions to ensure the efficient and effective operation of the Executive Office. The job is responsible for liaising, developing relationships, planning, and coordinating activities to support departmental programs and services. The job gathers and analyzes information, assesses options, and makes recommendations as appropriate. The work of the job contributes to a positive perception of Government's agenda, policies, and activities, and the successful implementation of programs and services.
The Senior Executive Administrative Coordinator is required to demonstrate leadership, interpersonal skills, independent judgement, and decision-making skills that are necessary to support the Office of the Minister/Deputy Minister. Using sound priority and time management skills, you will ensure appropriate and timely responses to all communication both verbal and written, scheduling and facilitating appointments, meetings, workload planning, and coordinating work with other executive administrators. You will maintain up-to-date knowledge of government practices and policies to deal with and decrease the amount of time that either the Minister or Deputy Minister spend on routine matters such as office enquiries, correspondence, and requests at the senior administrative level.
As the successful candidate, you have completed a recognized office administration program and are a seasoned professional with several years of senior level administrative experience.
In addition to the above, you exhibit excellent judgement, are receptive to feedback and can prioritize multiple tasks under tight deadlines. You possess strong teamwork and collaboration skills. You excel in communication, which is necessary when liaising with external/internal stakeholders and the public. You have a high degree of professionalism, tact, diplomacy, and consistently exercise discretion and confidentiality in managing correspondence and information, as well as the ability to maintain composure in stressful situations. Lastly, you are a self-starter who proactively initiates tasks to ensure they are completed in a timely and efficient manner.
Understanding of the political and bureaucratic significance of issues and documents dealt with by the department, and the ability to exercise sound judgement in alerting the Minister/Deputy Minister to critical information is key in this role. Strong attention to detail is critical, with a particular focus on proofreading, punctuation, and grammar skills. Proficiency with MS Office and Outlook is required.
The Government of Nova Scotia has adopted the LEADS Leadership Framework. During the interview, candidates will be expected to express how they have demonstrated the key behaviours and capabilities required to effectively lead in a caring and inclusive environment. LEADS Domains includes Leads Self, Engage Others, Achieve Results, Develop Coalitions and Systems Transformation.
Please go to the following link for more information: LEADS (novascotia.ca) . We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
An equivalent combination of training, education and experience will be considered. Equivalencies may include but are not limited to:
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
We offer you a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.
Pay Grade: EC 07
Salary Range: $2,211.68 - $2,764.61 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].
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