Location
Halifax, NS | Canada
Job description
Position Details
Position Information
Position Title Administrative Secretary
Department/Unit Mechanical Engineering
Location Halifax, Nova Scotia, Canada
Posting Number S085-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable) Employment Type Full Time
Full-time Equivalency (FTE)1.0
Salary $25.26 - $31.97 per hour ($42,687 - $54,033 per annum, 32.5 hours per week)
Classification C5
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018
Job Summary The Mechanical Engineering accredited program at Dalhousie University provides a well-blanced technical and experiential education to undergradaute and graduate students. The Mechanical Engineering Department, through its faculty members, research engineers, and graduate students, also does leading research in the areas of materials, controls, thermofluids and energy, and solid mechanics. Reporting to the Department Administrator, the Administrative Secretary will provide support to faculty, staff, and students in the Department of Mechanical Engineering
Key Responsibilities - Coordinate the daily office activities of the Department.
- Provide administrative support to the Department Head, Department Administrator, Graduate Coordinator, Undergraduate Coordinator, and Co-op Coordinator.
- Act as a resource and administrative support for faculty, staff, graduate students, and undergraduate students in the department.
- Provide support to the Department’s academic programs, assist with academic timetable submissions and edits, arrange defenses, maintain graduate student files, and enter and collate data.
- Prepare and format a wide range of documents and materials, ensure office equipment and department space is maintained, manage access and keys to space.
- Liaise with other administrative and academic units throughout the Faculty and University.
Note Due to operational requirements, the successful applicant is required to work in-person on campus
Required Qualifications - Business/office administration program with three to five years’ related work experience (or equivalent combination of training and experience).
- Demonstrated experience in maintaining accurate records, prioritizing, coordinating workflow and functioning at a high level of productivity without supervision.
- Excellent communication and organization skills as well as the ability to work as a team and independently.
- Ability to accomplish goals and problem-solving under pressure and time constraints.
- Proficient computer and internet skills (MS Office Suite, internet search engines, email software, etc.) and ability with using online team communication applications (Teams, Planner, etc).
- WHMIS and associated safety training is required but can be provided once employed.
Assets - Previous experience with undergraduate and graduate academic program administration.
- Knowledge of Brightspace and/or a university environment.
Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies ( in particular:
- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. Posting Detail Information
Number of Vacancies 1
Open Date 03/11/2024
Close Date 03/25/2024
Open Until Filled No
Special Instructions to Applicant
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