Executive Administrative Assistant
Location
Toronto, ON | Canada
Job description
Hours: 37.5 (Monday – Friday)
Workplace: In-Person, Toronto, ON
Salary: $50,000 - $58,000 per year
Resource Group is a retail sales and brand strategy company helping amazing products get into the hands of consumers worldwide.
We are a rapidly growing small business that creates and drives sales for top consumer brands at retailers including Amazon, Best Buy, Walmart, Costco, Canadian Tire, and others. We are looking for an exceptional person to provide a broad range of administrative, organizational, and general workplace support as an Executive Assistant to our President & CEO.
Our Core Values:
- Integrity in all we do
- Passion and creativity everyday
- People first
- Give back
- One team
Job Details:
If you’re a highly organized individual with strong communication skills and the proven ability to maintain smooth business operations In a dynamic business, we want you to join our team.
As an Executive Assistant, you will provide dedicated administrative support to our President & CEO. You will also provide a wide range of general support to the broader team as assigned. Core accountabilities include:
- Own calendar management for the President & CEO and troubleshoot scheduling conflicts with creative solutions.
- Coordinate and manage travel plans for our team, including supporting travel re-scheduling for national and international travel and rescheduling impacted meetings with internal/external parties.
- Process expenses ensuring accuracy and timely completion.
- Assist with managing our Toronto workplace (e.g., scheduling, events, supplies etc )
- Assist in coordinating in person and virtual meetings as well as offsite events; may include location booking, catering orders, agenda development, technology setup, amalgamating/proofreading PowerPoint presentations, printing materials and event day troubleshooting
- Maintain and post company updates on LinkedIn and other platforms.
- Maintain confidentiality – possible access to leadership emails to assist in prioritizing or performing important administrative tasks on their behalf.
- Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
- Execute a variety of special projects and administrative assignments while keeping team regularly informed on status and issues
- Provide vacation/temporary coverage for colleagues, supporting additional leaders as required.
- Demonstrate a genuine curiosity about our business and provide support for our Corporate Social Responsibility initiatives
Qualifications:
- Post-secondary education with 3 to 5 years of relevant experience and a proven track record performing Executive Assistant tasks.
- Extensive knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams etc.) and internet applications
- Experience coordinating travel arrangements and confident managing frequent changes.
- Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams.
- Excellent communication skills with the ability to listen actively, ask questions and effectively collaborate with internal and external partners.
- Can perform efficiently in a multi-task environment and ensure deadlines are met
- Strong organizational skills to manage own accountabilities while simultaneously managing leaders’ administrative requirements.
- Strong judgment skills to support initiatives and apply discretion when working with confidential information.
Requirements:
Job tags
Salary
$50k - $58k per year
