Administrative Assistant - Services éducatifs francophones

Location

Fredericton, NB | Canada

Job description

Administrative Assistant
Department of Education and Early Childhood Development
Services éducatifs francophones
Permanent
OPEN
Fredericton

At the Department of Education and Early Childhood Development (EECD), we are dedicated to fulfilling New Brunswick's educational mission.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!

Who we are:

The work we do aims to develop engaged and ethical citizens who lead balanced lives and have a desire to learn throughout their lives. Our actions in this regard have a positive impact on our communities and help to improve the everyday lives of New Brunswickers.

The employees of EECD develop programs and offer services that support parents and educators and encourage learners to achieve lasting and transferable learning that will serve them throughout their lives.

What you will do:

The Department of Education and Early Childhood Development is seeking an Administrative Assistant for the Direction de l'amélioration continue et de l'innovation pédagogique in Fredericton.

As a member of the Administrative Services staff team in the Services éducatifs francophone s division, the successful candidate's responsibilities will include, but are not limited to:

• Provide general support to team members by drafting correspondence, taking notes, transcribing documents, word processing, formatting, assembling documents and preparing materials.
• Write, merge and update various communication documents, tables and reports. Enter data into various software programs.
• Purchase, pack, store and ship materials.
• Complete purchase requisitions on NBON for services and goods.
• Receive and follow up on video and technology requests.
• Support event coordination.
• Organize, coordinate, attend, take notes and take minutes at various meetings. Make room, hotel, food, car and equipment reservations.
• Process IT support requests.
• Process invoices and expense claims and oversee day-to-day administration of budgets (follow-ups).
• Schedule and confirm meetings. Manage the calendar of the Director of Amélioration continue et de innovation pédagogique .
• Work directly with project managers to contribute to the timely execution of project activities.
• Receive, sort and forward mail and prepare responses to correspondence.
• Maintain an efficient filing system.
• Provide support for volume correspondence.
• Answer and follow up telephone calls.

Who you are:

You have excellent interpersonal and communication skills, creative problem solving and the ability to react on the fly. You offer excellent customer service, are highly organized and know how to manage your time effectively. You pay attention to detail, have good computer skills and are able to adapt to a variety of tasks and situations. You are optimistic and flexible. You respect safety and treat people with professionalism, courtesy and kindness. You are committed to the well-being of employees in New Brunswick's French-language education system.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

Need to have:

• Completed one year of post-secondary education in office management or related subjects.
• At least 3 years related experience. An equivalent combination of education, training and experience may be considered.

Written and spoken competence in French is required. Please state your language capability.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

Nice to have:

• Experience in budget management.
• Training in document publishing.

Behavioural Competencies:

• Analytical Thinking/Judgement
• Client Service Orientation
• Concern for Order
• Effective Interactive Communication
• Initiative
• Teamwork and Cooperation

Technical Competencies:

• Ability to Use Office Technology, Software and Applications
• Planning and Organizing Skills
• Written Communication

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Wage:
ASL 3: $1,625 - $1,971 bi-weekly.

Work environment:

• Office location: 250 King Street, Fredericton.
• Standard hours of work: Monday - Friday, 8:15-4:30.
• We promote a scent-reduced environment.

What can GNB offer you?

• Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
• Opportunities for career growth, professional development and training.
• Free access to Employee and Family Assistance Program (EFAP) and services.
• 1 paid Volunteer Day per year to give back to your community.
• 1.25 days/month of paid vacation.
• 1.25 days/month of paid sick leave.

Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & safety.

How to apply:

We encourage applicants to apply online at , by mail at the following address, or by email at [email protected] by February 22, 2024 , indicating competition number 23-2000-017 . This competition may be used to fill future vacancies at the same level.

Department of Education and Early Childhood Development
Human Resource Services
Place 2000, 250 King Street
Fredericton, N.B. E3B 5H1
Telephone: 1-506-444-4909

We thank all those who apply, however, only those selected for further consideration will be contacted.

Equal Opportunity Employer
Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment. We are an Equal Opportunity Employer.

Let's connect. You belong here.

Job tags

Salary