Accounts Payable/Payroll

Location

Mission, BC | Canada

Job description

Our client has over 25 years of experience providing premium construction services for both residential and commercial projects.  They have always taken a client first approach, allowing them to create long-lasting client relationships built on trust, integrity, and respect.  They have highly skilled and experienced professionals that are equipped to handle all of their client’s construction needs.  They are looking for a Accounts Payable/Payroll person to ensure the financial success of the company.  The company’s financial tracking, cashflow, profitability and financial reputation among our vendors, subcontractors and employees rely on the proper execution of the responsibilities of this role.

Responsibilities:

Deliverables

1. Process accounts payable and pay vendors within 30 days
2. Process payroll on a bi-weekly basis
3. Reconcile Credit Card Statements Monthly
4. Process project invoices and CO’s
5. Construction Apps
6. General Office Duties

Accountabilities

Deliverable 1 – Accounts Payable

1. Monitor AP inbox and print off invoices as received
2. Match invoices to Purchase Orders or enter and match with COP
3. Request proper backup from Sub-Contractor to ensure no delay in payments i.e. WCB Clearance letter, Insurance and Statutory Declaration
4. Circulate purple folders weekly to Project Managers for approval every Friday.
5. Enter approved invoices into Sage once received.
6. Run a bi-weekly cheque run and ensure we are paying vendors within the correct payment terms.
7. Process Holdback payments in accordance with Sub-Contractor terms.
8. Prepare Cost to Complete job cost schedules and distribute to the PM’s by the 15th of the month.

Deliverable 2 – Payroll

1. Run weekly reports from Raken/SiteMax on employee hours, follow up with Superintendents for any employees with missing hours.
2. Upload time into Sage and print off report for approval by controller.
3. Process Payroll and enter payment information into CAFT for approval.
4. Email employee paystubs bi-weekly before Direct Deposit.
5. Maintain employee records and update as needed.
6. Submit CRA Payment bi-weekly.
7. Issue Records of Employment for terminated employees.
8. Prepare Labour Hours Report and distribute to the PM on the Friday that Payroll is paid

Deliverable 3 – Credit Card Statements

1. Monitor credit card activity.
2. Ensure card holders submit receipts for each purchase with correct cost coding information.
3. Enter purchases into Sage on a monthly basis.
4. Ensure a credit card report is issued to the Card card holders

Deliverable 4 – Process project invoices and Co’s

1. Have Project excel file completed the 6th of each month and let the PM know if there are any overages.
2. Have all back up invoices in drop box link at time invoice is sent to owners.
3. Ensure that total invoices match invoice amount to owner.
4. Ensure that no errors are made in Change Orders.

Deliverable 5- Construction Apps

1. Deal with SiteMax issues
2. Implement Safety forms into SiteMax
3. Manage SiteMax and train employees on how to use it.

Deliverable 6– General Office Duties

1. Check mail and deliver to employees as needed.
2. Purchase postage and send mail.
3. Order office supplies.
4. Order toner for copiers

Qualifications:

• 5 years of experience in Accounts Payable and Payroll
• Computer Skills
• Good interpersonal skills
• Organizational skills
• Valid Divers License
• Knowledge of AP Processes and Payroll
• High Attention to Detail
• Willing and capable to figure out issues.
• Proficient in MS Outlook, Word, & Excel
• Proficient in Sage 300 CRE

Job tags

Salary

$30 - $35 per hour