Administrative Assistant

Location

Toronto, ON | Canada

Job description

MDPI Canada is looking for an Administrative Assistant to support our management team with daily tasks as well as the management of the company’s properties. The position of Administrative Assistant is a full-time, in-office, and permanent position based in our North York office in Toronto, Canada.

Tasks & Responsibilities

The successful candidate will report directly to multiple executives for assistance with tasks including, but not limited to

• Act as administrative coordinator with headquarters and peer offices.
• Schedule and coordinate meetings and events, including planning for company events.
• Manage office social media accounts.
• Support internal company culture and team building.
• Process expenses and expense reports, budgeting, invoicing etc.
• Manage the assets of the office.
• Undertake general office care and upkeep.
• Collect and deliver mail and packages.
• Order, pickup, and delivery of parts, packages, and materials to/from locations within the GTA.
• Answer calls to the office.
• Daily office work required from Monday through Friday, with occasional travel within the GTA.

Requirements

• A bachelor's degree in management, business, or an equivalent field.
• One year of experience in an administrative project-management-related role, with proven experience in project management.
• Previous experience and proven ability in bookkeeping and accounting (knowledge of Federal and Ontario financial practices required).
• Excellent client-facing and internal communication skills, both written and verbal.
• Solid organizational skills, including exceptional attention to detail and the ability to multitask effectively.
• Exceptional time management skills to handle multiple tasks and meet deadlines.
• Flexibility and adaptability to handle changes and shifting priorities.
• Ability to handle sensitive and confidential information appropriately.
• Capability to quickly learn new systems, processes, and procedures.
• Strong initiative and follow-through with tasks or projects given.
• Previous experience/certification in accounting is an asset.
• Excellent proficiency in Mandarin Chinese language skills is an asset.

This is a great entry-level opportunity in a dynamic multinational company that offers a range of career development options to talented, enthusiastic, and hard-working people.

If you are interested in this position, we look forward to receiving your complete application. Please submit your cover letter and CV.

About MDPI

A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996 . Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed , open access journals supported by over 66,000 academic editors . We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America . We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.

Initiatives

At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:

Job tags

Salary