INTERMEDIATE SECRETARY

Location

St John's, NL | Canada

Job description

(SECRETARY TO SENATE)

Senate

(One-Year Contractual Position)

DUTIES

The successful applicant will perform highly responsible administrative support work of a diversified nature requiring considerable initiative, independent judgement, attention to detail and discretion, in support of the Secretary of Senate. Duties include coordinating a wide variety of confidential and sensitive materials in providing support to Senate, including preparing agendas, coordinating and compiling materials and background information, arranging and attending meetings of Senate, and Senate committees such as the Executive Committee of Senate, the Committee on Honorary Degrees and Ceremonial, the Senate Committee on Academic Appeals and a variety of other committees as required; assisting in coordinating the business process of Senate and its committees; preparing responsive records to Access to Information requests, preparing minutes; preparing decision letters for academic appeals; receiving and processing confidential correspondence and drafting follow-up responses; maintaining a complex filing system and updates for the Senate web pages; editing the Senate Digest of Decrees and Resolutions and the Handbook of Senate Bylaws and Procedures; managing email, phone and in-person communication by screening, acting upon, redirecting and/or tracking correspondence to ensure follow-up and time compliance, all requiring sensitivity to the nature of contacts; arranging meetings; working collaboratively with the Secretary to Senate and the Assistant Secretary to Senate; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in responsible secretarial or administrative support work; graduation from a two year secretarial or administrative assistant program which may be supplemented by university level coursework in business administration or a related field; or any equivalent combination of experience and training is required. Experience or knowledge of university governance would be an asset. Knowledge of Microsoft Office and recording of minutes; excellent written and verbal communication skills, as well as strong organizational, time management and interpersonal skills are required. Experience with WebEx and Microsoft Teams, and knowledge of the university's curriculum, academic structure and governance structure would be considered assets.

SALARY $51,642 - $60,581 per annum (Non-Bargaining)

CLOSING DATE March 6, 2024 by 5:00 p.m. NST

COMPETITION NO. MUN02668

Please note that we will ONLY accept applications for this position through our website

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected] .

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Job tags

Salary

$51.64k - $60.58k per year