Executive Administrator - FT (Langley)

Location

Langley, BC | Canada

Job description

Otter Co-op is hiring a  full time Executive Administrator  at our Administration office located in Langley, BC. 

Who we are:

Otter Co-op is a diverse and growing organization, serving the Lower Mainland, Fraser Valley and BC Interior since 1922. With over 100 years in business and over 1000 in our team, we are proud to be a locally owned and community minded member of the neighbourhoods we live, work and play in. We operate three food and pharmacy stores (including one with a fashion and hardware department), thirty Angry Otter liquor stores, two feed mills, two bulk petroleum facilities, the Angry Otter Tap & Forno and Brewery in North Vancouver, the Highwayman Pub in Abbotsford, the Sawbucks pub in South Surrey and twenty-five gas station/convenience stores. To learn more about who we are and how you can help bring our brand to life, visit us at .

What you'll do:

Reporting to the Chief Executive Officer, responsibilities will include the following:

• Provide administrative support for the Senior Leadership team.
• Coordinate the maintenance of corporate and board policies.
• Handle sensitive information and confidential board minutes, preparing essential documentation such as draft agendas, updates and reports. 
• Oversee executive team calendars.
• Compile and analyze data for executive reports.
• Oversee the coordination of corporate information and record keeping.
• Take and distribute meeting minutes.
• Sort and file company information and sensitive documents.
• Organize and book travel arrangements for Senior Leadership team and other team leaders.
• Coordinate, schedule and develop meeting agendas.
• Support office associates and their roles in membership and assisting in maintaining up to date records of member information.
• Maintain company Service Awards lists and coordinate gifts with team members.
• Collaborate with the admin team to have seamless office operations. 
• Contribute to the Team in living the Corporate Values of Integrity, Community and Excellence. 
• Perform other duties as assigned.

Why it matters:

Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together. 

Who you are:

• Previous experience as an executive assistant/administrator
• Tech savy with strong computer skills, including SharePoint, Word, Excel, PowerPoint and email is required. 
• Proven track record to work well independently as well as collaboratively within a team.
• Ability to work effectively with ongoing interruptions.
• Exceptional communication, interpersonal and conflict resolution skills (verbal and written).
• Strong attention to detail and high level of pride in the accuracy of work.
• Extremely organized, detailed, thorough with exceptional time management skills.  
• Ability to handle sensitive issues in a tactful, discreet and confidential manner.
• Able to meet tight deadlines and work well under pressure.
• Must be committed to a  SAFE  working environment.
• Able to perform physical job duties including lifting, pushing and pulling up to 50 lbs. 

What’s in it for you:

• Competitive Wages
• Wage increases based on hours worked & meeting expectations in the position
• Annual bonus program for all eligible team members
• Comprehensive benefits package, including extended health, dental, vision, disability & life insurance
• Employer matched pension plan
• Team discount on Gas, Liquor, Food, Fashion, Hardware, Feed & Restaurant purchases
• Co-op Membership with an annual dividend payment on qualified purchases
• Education Assistance Program
• Learning opportunities, to grow and develop and to foster a culture of teamwork and innovation

Otter Co-op is committed to a diverse and supportive working environment based on our Core Company Values of Integrity, Community and Excellence.  We embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve.  We support and provide an environment that allows all to bring their whole selves to work.

All successful candidates will be required to undergo a background check.

We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted.

.

.

.

Keywords:  Executive Assistant, Executive Administrator, Langley, Aldergrove

Job tags

Salary