Admin Assistant - UARB 01-24
The Government of Nova Scotia
Location
Halifax, NS | Canada
Job description
Apply By: 15-Mar-24 ( Applications are accepted until 11:59 PM Atlantic Time)
Utility Review Board
Admin Assistant - UARB 01-24
Competition # 42053
The Board is an equal opportunity employer and is committed to ensuring diversity in the workplace by supporting initiatives that promote the equitable participation of Aboriginal persons, African Nova Scotians and other racially visible persons, persons with disabilities and women in positions where they are under-represented. All applicants who are members of an employment equity group are encouraged to self-identify. As a designated public institution under the French-language Services Regulations, the Nova Scotia Utility and Review Board encourages members of the Acadian and francophone community to consider applying for these positions.
PLEASE NOTE THIS IS NOT A CIVIL SERVICE OPPORTUNITY
About Us
The Nova Scotia Utility and Review Board (NSUARB) is an independent quasi-judicial tribunal with broad regulatory responsibilities and adjudicative jurisdiction over a wide scope of subject areas. More information on the Board can be found here .
We are looking for an Administrative Assistant who will report to the Clerk of the Board. This position provides administrative support services with the ability to act on behalf of the Clerk when the Clerk is not available.
About You
You are:
- Detail-oriented and enjoy working in a professional team environment.
- An organized self-starter with the ability to work independently.
- Able to prioritize tasks and work within tight deadlines.
Responsibilities include, but are not limited to, the following:
- Preparing, reviewing, and editing routine Orders, Hearing Notices, correspondence, and other types of documents.
- Opening and managing files.
- Entering data into case management, document management and confidential repository systems.
- Answering telephone and/or personal enquiries from the public and parties to public hearings.
- Preparing documentation for hearings.
- Providing support to public hearings, including set-up and operation of the recording and audiovisual systems, configuring the hearing venue, electronic document display, and assisting the participants.
- Arranging hearing times, locations, and other logistics.
- Making travel arrangements and coordinating itineraries.
- Working conditions may include irregular hours therefore the ability to be flexible and adapt to change is required.
- May occasionally require travel.
- Providing reception relief.
- May perform other related duties as assigned.
Qualifications
Academic and Technical:
- Minimum 5 years of work experience in an office environment - preferably in a professional legal environment.
- Post-secondary diploma or certificate in Business Administration or Paralegal Services or equivalent.
- High-level word-processing skills, including proficiency in MS Office Suite (Word, Excel, Outlook) and Adobe.
- Strong grammar skills with emphasis on proofreading and editing abilities.
Personal:
- Strong verbal and written communication skills are essential, as are strong interpersonal skills, in effectively interacting with the public, Board Members, staff, and stakeholders.
- Excellent attention to detail.
- Able to appropriately identify and deal with confidential and sensitive information.
- Possess a “can do” results-focused attitude and be a proactive problem solver.
- Able to exercise tact, discretion, and sound judgment.
- A commitment to safeguarding confidential information.
- Able and willing to learn and maintain proficiency with various equipment and software.
- Be flexible and able to adapt to changing work requirements as working conditions may include irregular hours (e.g., when supporting Board hearings).
- Fluency in written and oral French would be an asset.
Equivalency
An acceptable combination of education and experience may be considered. Please clearly indicate in your resume or covering letter how you meet the qualifications and requirements for this position.
Benefits
The NSUARB offers a comprehensive benefits package.
Additional Information:
An offer of employment is conditional upon the satisfactory results of reference checks, criminal background checks, and verification of your credentials.
Applications received after the closing date will not be considered. Information about the Nova Scotia Utility and Review Board can be found by visiting our website at: nsuarb.novascotia.ca
Applicants replying by email submission are asked to merge their cover letter and resume into one file. Send merged document to
[email protected]. Please ensure the email subject line reads as:
Administrative Assistant UARB 01-24. For those applying by regular mail or delivery please quote the competition number and job title in the cover letter and clearly mark the envelope PRIVATE & CONFIDENTIAL. Applications being submitted by regular mail should be sent to:
Darlene Durant, Human Resources Officer
Nova Scotia Utility and Review Board
1601 Lower Water Street
P.O. Box 1692, Unit “M”
Halifax, NS B3J 3S3
We thank all applicants for their interest however, only those selected for an interview will be contacted.
Salary Range: $2,010.61 - $2,513.26 Bi-Weekly
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
For questions or concerns, please contact [email protected]
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