Administrative Assistant

Location

Orillia, ON | Canada

Job description

JOB DESCRIPTION

The Corporation of the City of Orillia has an opening for a temporary part-time position of Administrative Assistant in the Fire Department for approximately 12 months.

DUTIES

• Assist and provide back-up administrative support to the Executive Assistant on tasks such as timekeeping, vacation scheduling, accounts payable, billing, and uniform orders.
• Handle telephone and front counter inquiries as well as respond to and direct inquires for file searches, fire reports and inspections.
• Schedule meetings, station tours and community events.
• Setup and prepare invoice and purchase requisitions and complete revenue deposits.
• Assist the Department with researching and drafting correspondence, reports, contracts, presentations, and public education materials.
• Assist with the ordering and overseeing of office and station supply inventory.
• Setup and maintain departmental files and its record management system.

QUALIFICATIONS

• Two-year Community College diploma in Office Administration.
• Working experience in a municipal environment would be considered an asset.
• Excellent computer skills using Microsoft SharePoint and MS Office Suite, including Outlook, Excel, Word, PowerPoint, email, and the internet.
• Excellent organization, interpersonal, communication, comprehension, and time management skills as well as the ability to work effectively in a team setting and individually.
• The ability to multitask and prioritize under stringent timelines.
• A current and acceptable Criminal Record Check is required for this position at the incumbent’s expense, prior to the employment commencement date.

Compensation for this position is $28.88 to $32.48 per hour for 24-hours per week. Interested candidates are invited to apply by March 22, 2024, at noon.

APPLICATIONS WILL ONLY BE ACCEPTED BY APPLYING ONLINE. PLEASE SELECT THE “APPLY NOW” BUTTON BELOW.

Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.

Applications will only be accepted by applying online. Please visit

Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.

Job Type: Part-time

Salary: $28.88-$32.48 per hour

Expected hours: 24 per week

Work Location: In person

Job tags

Salary

$28.88 - $32.48 per hour