Location
Richmond, BC | Canada
Job description
Job Overview:
The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace.
Responsibilities:
Front Desk Operations:
- Greet and welcome visitors with a warm and friendly demeanor.
- Answer and direct phone calls in a polite and efficient manner.
- Manage the reception area, ensuring it is clean, organized, and presentable.
Administrative Support:
- Manage and coordinate office activities and operations.
- Answer and direct phone calls, emails, and other inquiries.
- Draft, proofread, and edit documents and communications.
Office Organization:
- Maintain and organize office files, records, and documentation.
- Manage office supplies and equipment, including ordering and restocking as needed.
Communication:
- Serve as a point of contact between employees, clients, and external partners.
- Distribute internal and external communications.
Scheduling and Coordination:
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Arrange and prepare meeting rooms as needed.
Financial Administration:
- Assist with budget management, expense tracking, and financial record-keeping.
- Process invoices and handle basic bookkeeping tasks.
Technology and Equipment:
- Ensure proper functioning of office equipment (computers, printers, etc.).
- Provide basic IT support or coordinate with IT services when necessary.
Event Planning:
- Coordinate and organize office events or functions.
Health and Safety:
- Ensure compliance with health and safety regulations.
- Implement and manage safety protocols within the office.
Executive Supports:
- provide high-level administrative support to executives, enhancing their effectiveness and contributing to the overall efficiency of the organization.
Qualifications:
Education:
- Bachelor's degree or equivalent work experience.
- education in business administration or a related field may be preferred.
Experience:
- Previous experience in an administrative or office support role is often beneficial.
Communication Skills:
- Strong verbal and written communication skills are essential.
- Mandarin and English bilingual are a bonus.
Organizational Skills:
- Excellent organizational and multitasking abilities.
Technology Proficiency:
- Proficient in using office software (e.g., Microsoft Office Suite) and basic knowledge of office equipment.
Problem Solving:
- Ability to identify and solve problems independently.
Interpersonal Skills:
- Good interpersonal skills and the ability to work well with others.
Attention to Detail:
- Accuracy and attention to detail are crucial in managing administrative tasks.
Adaptability:
- Ability to adapt to changing priorities and work in a fast-paced environment.
Job tags
Salary
