Center Secretary (admission)

Location

Québec, QC | Canada

Job description

Job percentage: 80% of 35 hours , 4 days a week, monday to thursday, until the return of the incumbent, with possibility of extension

Immediate supervisor: Centre Director

Nature of the work

The Centre de Formation pour Adultes de Québec is looking for a passionate and organized Admissions Secretary to join our dynamic team. As the first point of contact for our future students, you will play a key role in their educational journey by guiding them through the admissions process. Working with a number of educational resources, you'll coordinate activities related to admissions for future students.

Characteristic functions

• Warmly welcome visitors and act as the first source of information on the admission process for future students; 
• Inform applicants and students about the various programs available and guide them to the services best suited to their needs;
• Revise and/or create forms, letters and any other documents (paper or electronic) related to the admissions process; 
• Manage applicants' files in a confidential manner, from initial application to registration; 
• Collect, verify and validate documents required to open files; 
• Coordinate intake interviews, when required; 
• Collate data on each future student in the pedagogical management software and verify student files; 
• Coordinate follow-up (admission, refusal, revision, etc.); 
• Ensure that official documents are integrated into the student's file and verify the information entered with the Ministry; 
• Update information on admissions in the center's communications; 
• Compile various statistics, as required, in order to produce and forward reports to the relevant stakeholders, for purposes of continuous improvement; 
• Handle a variety of computer software with ease, manage email, telephone and in-person communications, and provide occasional assistance to staff on computer applications and systems specific to admissions and student records management; 
• Work in collaboration with various educational, professional, technical and administrative resources; 
• Perform any other related tasks.

Job tags

Salary