Location
Toronto, ON | Canada
Job description
About the Role:
Fitzrovia is seeking to hire an Executive Assistant to join our team. The Executive Assistant, or EA, will provide strategic support to a group of senior leaders across different departments. The role requires the EA to support the daily operation, planning and scheduling, showcasing an ability to be proactive about the needs of the people they are supporting. The successful candidate must have a friendly demeanor, a can-do attitude, a desire to help others, and proven time-management skills.
At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.
Responsibilities:
- Management of extremely busy and active calendars
- Scheduling small and large scale internal and external meetings
- Take a lead role in extensive site-level and corporate event planning and execution
- Management of monthly expense reports and applicable corporate credit card(s) reconciliation for the assigned group
- Assisting in the creation and editing of various documents (spreadsheets, memos, presentations, etc)
- Scanning, filing, and printing of documents, presentations, and other meeting materials
- Assist with team interviewing scheduling and new hire onboarding for assigned department(s)
- Organizing travel, both domestic / international, providing detailed itineraries as required
- Work closely with other EAs and corporate employees to ensure timely completion of projects and tasks
- Sit on various Fitzrovia Committees, bringing organizational expertise and a positive attitude to support our teams and culture
- Assist as required in the management of the Corporate office, including maintaining office and kitchen inventory, organizing deliveries, putting away / organizing supplies, etc.
- Assist with period reception coverage when then Receptionist is at lunch / sick / vacation
Qualifications and Experiences:
- Minimum 3-5 years as a Senior Administrative Assistant / Executive Assistant
- University degree and/or equivalent is preferred
- Proficiency in Microsoft Suite, Adobe Acrobat, Zoom
- A strong sense of urgency and advanced organizational skills are required to complete tasks and keep the team organized
- Superior verbal and written communication skills, demonstrating the ability to draft clear and concise correspondence
- Excellent interpersonal and team building skills
- Strong problem-solving and independent decision-making skills
- Strong attentive to detail
- Excellent time and priority management skills
- Ability to work under pressure, in a demanding environment with tight deadlines
- Polished and professional demeanor, showing a strong sense of social / cultural awareness and sensitivity
- Self-motivated, curious, responsive, and results driven
- Highly organized and proactive
- Team player with proven ability to build strong rapport with internal and external stakeholders
Why Fitzrovia:
Fitzrovia is a vertically integrated developer and asset manager of purpose-built rental communities across the Greater Toronto and Montreal Areas. Fitzrovia provides best-in-class development, construction, property and asset management of luxury purpose-built rental apartments with a focus on design, active lifestyle management and exceptional customer service.
Fitzrovia partners with public institutions, pension funds and high net worth investors who have an investment bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in the GTA with over $9.1 billion of assets under management.
We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit
Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at [email protected].
Requirements:
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