Office Admin and Junior Finance

Location

St John's, NL | Canada

Job description

Do you like being the go-to person in a busy office? Are you interested in building your financial skills? In our new Office Admin and Junior Finance role, you'll be the heartbeat of our head office, in a dual role that encompasses financial tasks and administrative support. The ideal candidate is diligent, organized, and enthusiastic about contributing to the smooth operation of our company.

Primary Responsibilities:

· Administrative:

• Welcoming guests and visitors
• Shipping and receiving
• Setting virtual and in-person meetings
• Catering management
• Maintaining quantities and orderliness of office supplies, kitchen, and meeting spaces

· Financial:

• Entering supplier invoices into accounting system
• Reviewing, checking, and coding invoices and matching with purchase orders
• Checking keyed data for other accounts payable staff
• Copying and sorting back up for invoices
• Filing accounts payable

· Client team support:

• Compiling information, reports, and project documents
• Preparing purchase orders and estimates
• Record keeping
• Liaising with suppliers and internal teams to support projects
• Other tasks as they evolve

Qualifications:

• Post-secondary program in office administration, business, accounting, or equivalent experience
• Experienced working with Microsoft Office; specifically, Word, Excel, PowerPoint
• Excellent verbal and oral communication skills, interpersonal skills, as well as the ability to prioritize workload and multitask
• Accurate data entry skills with an acute attention to detail and the ability to problem solve
• Willingness to learn

About the m5 Group of Companies

Group m5 is one of Atlantic Canada's largest independent, integrated collection of industry leading communications firms - m5 Marketing and Communications, m5 Public Affairs, MQO Research and Group ATN Consulting. We recognize that to build an excellent team, we need to provide an excellent place to work. m5 is an employer of choice in Atlantic Canada. We offer a work-life balance uncommon to the industry and the opportunity to work with some of the best and brightest minds locally and nationally. Every day, you will collaborate with a talented team to help us help our clients make meaningful changes in their communities and in their industries. At m5, variety is abundant, and if you seek it, there is endless opportunity. Regardless of your role or career level, you will learn from your colleagues and clients. We support staff through courses, webinars, and mentoring to remain current in our dynamic industry. We help our team balance work and life with flexible work-from-home policies, summer hours, and a generous annual vacation break. We offer health insurance, a corporate gym membership, retirement savings plans, and we've even created a "curiosity credit" to ensure staff can refill their creative cups outside our walls. We take care of our team, so they can bring their best selves to work, ready to collaborate and innovate, and your team can't wait to welcome you.

Don't meet every single requirement? Studies have shown that equity-deserving individuals are less likely to apply to jobs unless they meet every single qualification. The m5 group of companies is an equal opportunity employer and is dedicated to building a diverse, inclusive, and authentic workplace. So, if you are excited about this role but your experience doesn't align perfectly with every requirement, we encourage you to apply anyway. You may just be the right candidate for this or other roles. If you require accommodation to participate in this recruitment, please contact [email protected] (accommodation requests only, other emails will not be read).

This position is located in our St. John's, NL office and is being offered on a permanent, full-time basis. Apply by March 8th.

Job tags

Salary