Manager, Payroll, Pension & Benefits
Location
Niagara Falls, ON | Canada
Job description
Manager, Payroll, Pension & Benefits
Reporting to the Chief Human Resources Officer, the Manager, Payroll, Pension and Benefits is responsible for overseeing the delivery and administration of NPC’s payroll process, pension plans and benefits program. The Manager will also engage in strategic planning to improve system efficiencies, enhance employee satisfaction, and ensure financial prudence in the management of employee compensation packages. Key responsibilities include managing payroll staff, overseeing the processing of payroll for all employees, ensuring accurate and timely reporting, managing payroll tax compliance, and working closely with HR to ensure seamless integration of payroll with employee benefits, pension, and compensation.
Niagara Parks offers a salary of $102,114.56 to $122,048.98 per annum as well as a comprehensive benefit and defined benefit pension plan.
Applications for this position will be accepted until March 15, 2024.
QUALIFICATIONS:
- Post Secondary Degree/Diploma in Finance/Accounting/HR or related field or the equivalent knowledge and experience.
- Payroll Compliance Practitioner (PCP and/or Certified Payroll Manager (CPM) is preferred.
- Minimum of seven (7) years of related experience managing end-to-end payroll and implementing process improvements or best practice initiatives within a complex multi-union environment or equivalent knowledge and experience.
- In-depth knowledge of defined pension plan regulations, payroll processes, and benefits administration.
- Current or previous leadership or supervisory experience.
- Excellent problem solving, and decision-making skills on complex issues.
- Ability to demonstrate critical thinking, identify problems, then develop and implement solutions while working on tight deadlines and balancing workloads.
- Advanced analytical and financial skills, with the ability to create detailed reports, forecasts, and budgets related to pension, payroll, and benefits expenditures.
- The ability to manage time and complete priorities effectively is required while maintaining excellent customer service.
- Advanced Proficiency in Microsoft Office as well as other HRIS systems.
- Experience with Time and Attendance Management software.
DUTIES AND RESPONSIBILITIES:
PAYROLL OPERATIONS.
- Leads and oversees the accurate and timely processing of payroll for all employee categories (full-time, part-time, seasonal and students) in compliance with legislative standards and collective agreements.
- Lead the evaluation and integration of new payroll technologies to streamline operations, with a focus on automating routine processes to enhance efficiency.
- Support HR/Payroll system effectiveness as the subject matter expert, particularly for ADP, ensuring system security and data integrity.
- Conduct thorough year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for, including wages, taxes, benefits deductions, and other payroll-related expenses.
- Oversee the application of three (3) Collective agreements as it relates to payroll, leave and time.
- Stay updated on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
- Define payroll standards and procedures, manage staff performance, and oversee staffing decisions, ensuring team productivity aligns with departmental goals.
- Perform regular payroll reconciliations to ensure accuracy in financial reporting and compliance with audit requirements.
- Monitor and manage employee leaves of absence, ensuring accurate tracking and compliance with employment standards; administer Supplementary Unemployment Benefit (SUB) plans for leaves.
PENSION ADMINISTRATION.
- Plan, manage, control, and monitor all aspects of the pension plans ensuring operational oversight and leadership of the pension and payroll team.
- Act as the pension contact for all Payroll enquiries with the Ontario Pension Board and OPTrust.
- Administer the defined pension plan, ensuring compliance with all legal and regulatory requirements and alignment with strategic financial planning.
- Provides support on pension-related matters and completes adjustments and buy-backs as required.
- Complete biweekly and monthly pension remittances for Pension Boards (Payments for contributions, buyback contributions, LTIP contributions, etc.).
- Identify any areas of improvement within pension processes, develop relevant solutions, and lead the implementation of new processes and systems updates.
- Ensures that all policies related to OPTrust and Ontario Pension Board are supported and are updated with new legislative requirements.
BENEFITS ADMINISTRATION.
- Lead the comprehensive administration of all employee benefits programs as per the benefit plan.
- Ensure that all benefits are administered in alignment with company policies, government regulations, and best practices.
- Oversee the enrollment process, ensuring that it is efficient, accurate, and user-friendly for all employees.
- Regularly audit benefits plans participation, costs, and invoices against payroll deductions and premiums to identify discrepancies and resolve issues promptly.
- Collaborate with the finance department to ensure accurate financial reporting and budgeting for benefits expenses.
AUDIT & REPORTING.
- Accountable for establishing and overseeing Payroll and Pension audit principles and processes for pay processing cycle, pension administration and reporting, collective agreement changes, and compliance with all legislative payroll/pension reporting and remittance obligations.
- Guaranteed timely preparation and distribution of year-end employee tax slips and forms.
- Creates analytics related to Pension and Benefit statistics, cost implications and provides reporting as requested, including but not limited to, Benefit experience tracking and trend analysis on a monthly, quarterly, and annual basis.
- Leading and guiding the team for reconciliation processes.
- Maintain and provide daily records, federal payroll statistics and assists in gathering data for the preparation of reports for Government reporting and for senior management.
- Troubleshooting issues pertaining to payroll and pension reporting.
- Oversees the reconciliation of the general ledger payroll accounts and payroll bank account.
- Provides costing to Human Resources on Collective Agreement propositions for bargaining.
- Working with Finance, performs post payroll analysis on each bi-weekly payroll with critical analysis on trends or issues.
- Designs full payroll dashboard on key KPI to Management and Executive teams.
- Other duties as assigned.
Requirements:
Job tags
Salary
$102.11k - $122.05k per year
