Coordinator | Sexual and Reproductive Health
Interior Health Authority
Location
Kelowna, BC | Canada
Job description
Interior Health is hiring a permanent part-time (0.70 FTE) Coordinator, Sexual and Reproductive Health . This position is with the Sexual and Reproductive Health Program within Population Health. This role will be supporting the programs practicum placements, as well as various administrative duties. The position location is flexible across Interior Health region , with the possibility of a flexible work agreement
What we offer: - An attractive remuneration package
- Excellent career prospects
- Employer paid training/education
- Employer paid vacation
- Medical Service Plan
- Employer paid insurance premiums
- Extended Health & Dental coverage
- May be eligible to contribute to MPP
- Work-life balance
How will you create an impact: The Coordinator, Sexual and Reproductive Health (SRH) organizes training and clinical practicums for advanced sexual and reproductive health training programs for registered nurses and other professional disciplines as indicated at the regional level.
The Coordinator is responsible for providing leadership and expertise in the standardization of the documents, file management systems, presentations, newsletters, communication and promotional tools, project management documents, clinical toolkits and resource pages, webpages, service descriptions and Team Sites.
The Coordinator ensures a high level of quality control and standardization across all SRH services and leads / participates in activities and projects related to quality improvement, standardization and evaluation of those initiatives or services.
The Coordinator participates in the development of protocols, guidelines, and clinical care pathways to support sexual and reproductive services developed and managed by the Population Health, Sexual and Reproductive Health Program.
The Coordinator works in collaboration with key partners, both internal and external to Interior Health (IH) with a commitment to the SRH program’s vision, mission, values, and strategic direction.
In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately
What will you work on: - Supports management and team in the development and maintenance of optimal advanced training and clinical placements for staff to meet service needs, giving consideration for coverage requirements, available resources, and schedule constraints. Creates and maintains new destinations for learning that support operational recruitment strategies, engaging with program / department managers as required in order to achieve objectives.
- Establishes priorities and organizes operational procedures to ensure streamlining for the training and clinical placement processes by receiving, conveying and exchanging information / documentation on clinical placements and education initiatives/programs from recognized training institutions and clinical preceptors.
- Organizes advanced clinical training for IH program areas, such as Primary Care, Public Health Nursing, and Mental Health and Substance Use, etc. Ensures completion of training and provides ongoing support to participants if needed. Participates in the evaluation of the training and support methods, and implements continuous improvement strategies.
- Collaborates with internal and external partners regarding competing requests for limited training and clinical placements and coordinates placement meetings with partners to discuss training and clinical placement needs and implement dispute resolution processes if needed. Coordinates alternative placements if required.
- Identifies emerging issues and makes recommendations for improvements to the Manager.
- Works with the Manager to ensure follow through and coordination of briefing materials, presentations, reports and proposals as required for project planning / committee meetings.
- Assists in establishing, implementing, and reporting performance objectives and indicators for the SRH program in order to monitor and evaluate performance and quality of service. Provides regular formal and informal reports on quality initiatives. Evaluates and makes changes as needed.
- Participates on working groups and committees as assigned. Liaises with key internal and external partners as required by SRH programs and services. Builds and maintains relationships with managers and staff within IH and other key partners for the purpose of coordinating various initiatives and projects.
- Completes and maintains program documentation including a tracking mechanism for training seats, clinical practicum placements, issues, action items, and lessons learned.
- Prepares statistical information as requested by gathering and compiling data, developing and formatting statistical charts and graphs using appropriate software. Sets up and maintains paper and/or electronic filing systems for material such as correspondence, clinical placement and training documentation and department files.
- Ensures consistent information-sharing from the SRH team occurs across the IH region, internally and externally, using a variety of approaches such as newsletters, learning sessions, memos, teleconferences, advertising, site visits and important Public Health communication strategies (e.g. the syphilis campaign, etc.). Posts and updates content to SharePoint, Team Sites, InsideNet, the IH public website, and other social media sites, as required.
- Has delegated responsibility for supervisory functions such as training, work assignment, leave requests, recruitment, and performance management, in the absence of the Manager or due to Manager workload.
- Responsible for the financial management of the department including budget preparation, monitoring and reporting of expenditures including investigating and justifying variances. Reviews budgets with the Manager.
- Oversees the management and completion of FOI requests with appropriate follow-up, tracking, and delivery of internal response. Ensures adequate trained resources available to meet FOI requirements. Develops policies and procedures for records management to meet Population Health needs ensuring they are aligned with IH policies. Ensures confidentiality of records and acts in accordance with the Freedom of Information and Protection of Privacy Act. Authorizes destruction of records in accordance with Ministry, Interior Health (IH), and Population Health retention policies.
Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces.
Apply today! Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit). Education, Training and Experience - A diploma in business administration or a related field.
- Three (3) to Five (5) years of recent, related experience leading and/or coordinating projects or programs in a healthcare setting. Previous experience working in Population and Public Health is an asset.
- Or an equivalent combination of education, training and experience
Skills and Abilities - Demonstrated knowledge and ability to work effectively with multi-disciplinary teams and diverse populations incorporating diverse perspectives, values, and approaches into planning.
- Demonstrated ability to identify and analyze situations and problems such that viable solutions are found; approaches challenges and complexities from a systems perspective.
- Demonstrated ability to guide individuals toward the vision while maintaining group cohesion, motivation, commitment and effectiveness.
- Demonstrated ability to introduce and manage purposeful change that is consistent with the mission, vision, values, and operating principles of Interior Health.
- Demonstrated ability to identify strategies and opportunities in a dynamic environment that leads to identified outcomes.
- Ability to interact effectively with partners at all levels of the organization.
- Ability to set priorities and provide analysis.
- Ability to provide leadership, guidance and direction to staff.
- Ability to communicate effectively orally and in writing, including the ability to be successful in making presentations to groups.
- Ability to operate related equipment including proficiency in relevant computer applications.
- Valid Class 5 BC Driver’s License.
- Ability to travel throughout the region.
- Physical ability to perform the duties of the position.
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