Office Coordinator - Thunder Bay
Location
Thunder Bay, ON | Canada
Job description
Our client, one of the largest wealth management companies in Canada, is currently looking for an Office Coordinator to join their branch in Thunder Bay. The Office Coordinator will support all branch staff with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.) This is an excellent opportunity to build a long and successful career!
Job Description:
- Reception duties include welcoming clients, managing incoming calls, and managing supply inventory.
- Maintain files and records with effective filing systems.
- Prepare outgoing mail, faxes, and packages.
- Maintaining the general upkeep of the premises.
- Attend to general issues and fix simple problems.
- Contact relevant personnel for troubleshooting complex issues.
- Maintain staff and company calendars.
- Set appointments, meetings, and conference calls
- Reserve conference spaces for meetings
- Notify and remind all parties of upcoming events, lunches, meetings, etc.
- Report any updates or pertinent issues that need addressing to the office manager.
- Offer direction and support to the consultant network and their team on policies, procedures, and available resources including training.
- Meeting room arrangement, technology set-up, office equipment maintenance, and regular facility reviews.
Requirements and Qualifications:
- A high school diploma or GED equivalent is required.
- An associate's degree in office administration, management, or related field is preferred.
- 2+ years working in office administration or hospitality management are preferred.
- Computer literate and proficient using Microsoft Suite.
- Experience using office machinery (fax, printer, copier, phone systems, etc.)
- Excellent customer service skills.
Our client is recognized as one of the top Employers to work in national rankings. If you are interested in continuing your education, our client will pay your tuition. They are offerings an outstanding benefits and pension package! Don’t miss out on this great opportunity!
Job tags
Salary
