---

Location

Ontario | Canada

---

Job description

Accounts Payable Bookkeeper

Essential Responsibilities

Benefits Package!

Generous Paid Time Off!

POSITION SUMMARY
Responsible for the timely and accurate processing of a high volume of invoices, matching invoices with appropriate backup, performing check runs and maintaining good standing vendor/vendee relationships, supervise purchasing of items requiring bids as well as working directly with Cost Center Managers and Directors.



ESSENTIAL RESPONSIBILITIES

»Audit all documents supporting purchases and process for payment; enforce agency's policy on necessary approvals:

»Maintain current and enter new vendors in Accounts Payable software. Update information as needed and requested.

»Verify accuracy of invoices received; resolve discrepancies with vendor.

»Match source documents with Purchase Orders and receiving slips.

»Determine correct department and expense category coding and check generation date.

»Resolve with Cost Center Managers problems with Purchase Orders and source documents.

»Input source documents into Accounts Payable system.

»Produce all reports: A/P Trial Balance, Invoice Register, Audit Listing, A/P Aging Report.

»Control Purchase Request Software:

» supervise and ensure Purchase Request Software is functioning properly.

»Follow up with Cost Centers on any discrepancies found.

»Complete Cash Disbursement Function:

»Determine which checks are to be included in weekly check run. Verify cash flow situation, urgency of payment, consequences of non-payment or late payment (fines, interest charges, loss of service, etc.). Review selection with Chief Accountant.

»Produce weekly Accounts Payable checks from various checking accounts.

»Ensure Cash Book reflects all check related activity by entering all disbursements and voided checks.

»Package checks and supporting documents for approvals.

»Ensure issued checks are in pre-numbered sequence.

»Produce and review all reports that support A/P activity reflected in the General Ledger.

»Prepare month end accrual journal entry for input to General Ledger System:

»Review outstanding Purchase Orders and invoices to determine if expenses were incurred for current accounting period.

»Analyze activity for recurring vendors/accounts to determine if normal expenses are accurately reflected for current month.

»Prepare journal entry to record transactions in the General Ledger.

»Analyze accounts required:

»Work with Chief Accountant in researching account activity for year-end audit.

»Reconcile Accounts Payable Ledger balances to General Ledger control account.

»Work with management staff, programs and vendors on purchasing items and/or services that must adhere to the Gateway Hudson Valley bidding policy. Must contact selected vendors, share detail scope of work or items to be purchased, establish deadlines, secure pricing, share pricing with internal stakeholders and follow up with vendors to plan delivery or work commencement.

»Ensure that necessary inventory of office supplies is maintained for Accounting Department. Order as necessary.

»Maintain Master Vendor Contract File

»Maintain current copies including but not limited to leases, professional services and service contracts.

»Follow up on expiring contracts and agreements for copies of renewals.

»Maintain insurance certificates for all vendors.

»Demonstrate positive work attitudes and habits as a function model of vocational success for our Program Participants.

»Health and Safety

»Maintain a work environment in a clean, organized and safe manner

»Conduct everyday inspections of immediate work area(s) to look for unsafe conditions.

»Ensure all accidents are promptly reported to immediate manager and Human Resources

»Be familiar with the Safety and Health Accident avoidance Program and abide by all safety and health rules, work practices, and regulations.

»Responsible for knowledge and adhering to Gateway Hudson Valley's Corporate Compliance Policy and Standards of Conduct as well as all applicable program rules, regulations and policies.

»Perform other tasks as assigned.

Qualifications

REQUIRED QUALIFICATIONS
suitable education

»Associates Degree in Accounting or Business plus two years related practice.
practice:

»Must be familiar with computerized accounts payable program functions.

» practice in Microsoft Excel required.

REQUIRED expertise

»Good communication and organization expertise required.

»Effectively coordinate information with other departments.

» capability to multitask

We are an EEOC/AA employer.

practice

---

Job tags

---

---

Salary