Human Resources Assistant
Location
Kingston, ON | Canada
Job description
Haakon Industries is a manufacturing company whose mission is to breathe life into an advanced and responsible future. We accomplish our goal by making engineered-to-order products of exceptional quality, solving challenges with technical and sustainable solutions, and maintaining healthy working relationships.
Description of Company: Haakon Industries is a world leader in custom designed and manufactured air handling units for all type of building environments. We strive to provide the highest quality equipment and the most flexibility in equipment design to provide optimal solutions for our clients.
About the Position: The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.
Essential Duties and Responsibilities: Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Position Requirements: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Assist with all recruiting efforts, i.e.: postings, sourcing candidates, job fairs and interviews.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department.
- May assist with payroll functions including processing, answering employee questions, and fixing processing errors.
- Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
- Conducts or assists with new hire orientation.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and retirement celebrations.
- Performs other duties as assigned.
Education
- Degree or diploma in related field preferred.
- Prior related office experience preferred.
- Working towards HR certification and/or education preferred.
Haakon is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.
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