Location
Calgary, AB | Canada
Job description
Whatever you do, you'll make a difference at Lafarge Canada. Because we know that your passion and curiosity are the natural resources the world needs. Thanks to our teams' energy, commitment and ideas, we are reinventing how the world builds to make Canada greener and smarter for all.
Contract Administrator
Requisition ID: 4700
Location: Calgary, AB, CA, T2B 0R5
Pay Type: Salary
WHO IS LAFARGE?
As a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure and improving living standards around the world. With sustainability at the core of our strategy, we are becoming a net-zero company, with our people and communities at the heart of our success. We are driving circular construction as a world leader in recycling to build more with less. It’s all thanks to our 7,000 talented people around the world who are passionate about building progress for people and the planet through four business segments: Cement, Ready-Mix Concrete, Aggregates and Solutions & Products.
WHO ARE LAFARGE PEOPLE?
Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.
Overview The Contract Administrator of Calgary Construction provides administrative support to the construction department for GCA Construction. This includes ensuring a robust tender and contract process is implemented in accordance with corporate and legal business practices. In addition, the Contracts Administrator acts as the Requisitioner role for the Lafarge Contractor Safety Management System
The Contract Administrator contributes to organizational excellence by continually promoting a culture of agility, collaboration and empowerment (ACE) enabling continuous improvement
Responsibilities: Contract Administration - Coordinate the day-to-day general office environment so that it runs smoothly and efficiently.
- Provide support and assistance to other employees of the finance, estimating and operations departments as well as the General Manager when need be.
- Maintain a keen awareness of departmental and organizational goals and objectives.
- Maintain the confidentiality of all information.
- Expense report preparation and coding of invoices for approval for subcontractors
- Handles all subcontractor invoices, payments and holdback release
- Ensures progress billing submitted by the Project Coordinators and Managers is correct and is in line with the consultant’s requirements
- Working with the consultant’s for invoice submission to ensure invoices are submitted for payment
- The ability to proactively anticipate workflow, prioritize and follow through on tasks to completion.
- Prepare, compose and initiate various documents, often confidential in nature, such as letters, correspondence, memoranda, reports, minutes, quotations, notices, postings, tables, forms, spreadsheets, presentation material choosing the appropriate means of communication, including the preparation of materials for meetings.
- Maintaining and communicating a list of prequalified Contractors
- Review contract documents such as payment terms, insurance requirements, job details, etc.
- Create Project Numbers for estimating team and update Job Book tracker
- Prepare and review subcontractor agreements and ensure all documents are signed by the respective parties
Results/Accountabilities: - Ordering and reviewing bonds and insurance, WCB documents managing business licenses and other documentation required for tendering process / awarded jobs.
- Preparing final tender documents for submission.
- Contract Management for awarded jobs.
- Month End Reporting.
- Sub Contractor management, including safety certificates, insurance, WCB documents and, ensuring contractor safety management system compliance, generating and managing Subcontractor agreements.
- Handle internal, external and electronic correspondence, which involves opening, printing, sorting, filing, e-filing, faxing, photocopying and prioritizing the documents for the estimating department.
- Handle special confidential projects.
- Prepare Word documents (correspondence) of high quality, often of confidential nature, including letters memoranda, reports, presentations, minutes, Excel Spreadsheets, and Power Point Presentations, etc.
- Perform all other duties as assigned.
Dimensions / Relationships with Others’ Jobs: - Interfaces closely with the all Estimators and Operations
- Works closely with the General Manager
- Directly reports to the Senior Finance Analyst
Qualification Profile: Education: - High school diploma plus at least 3 years administrative experience required.
- Legal Administrative Assistant or equivalent preferred.
Experience and Skill Set: - Prior Lafarge experience strongly preferred.
- Proficient in Microsoft Office – Word, Excel, PowerPoint; creativity is important.
- Familiar with Gmail and Google Drive.
- Ability to maintain composure and work well under pressure to meet firm deadlines.
- Good knowledge of accounting procedures, comfortable with numbers and ability to do some mathematical manipulation (simple calculations of % changes, etc.) without much oversight.
- Self-starter with ability to organize and coordinate projects with little or no supervision.
- Must be flexible and able to balance shifting priorities, and possess superb interpersonal skills.
- Strong sense of priority and the ability to manage multiple priorities, a combination of assertiveness and diplomacy is a critical skill.
- Exhibit advanced organization skills and accurately complete assignments in a timely manner.
- Must be a team player who is motivated, dedicated and detail oriented.
- Excellent phone, verbal and written communications skills.
- Familiar with various office machines.
- Experience with Bid2Win and SAP software is a plus.
Competencies: - Conflict Management
- Composure
- Attention to detail
- Drive for Results
- Customer Focus
- Interpersonal Savvy
As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, may be required. YOUR LAFARGE EXPERIENCE
At Lafarge, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.
Job tags
Salary
