VON Canada
Location
Owen Sound, ON | Canada
Job description
Description
{ ''@context'': '''', ''@type'': ''JobPosting'', ''date
Posted'': ''2024-02-16'', ''description'': ''Requisition Details:\u00A0Employment Status: Regular, Full Time (1.0 FTE)Program Name: SMARTNumber of Hours Bi-Weekly: 75Work Schedule: DaysOn-Call:\u00A0No\u00A0Job Summary:\u00A0The Administrative Assistant I is responsible for administrative support functions to assist VON in\u00A0providing quality service to the public. The position acts as a resource for the site management team\u00A0and other team members in the office by collecting and responding to incoming correspondence,\u00A0creating and formatting documents, data entry and reporting and other related job functions.
\u00A0Key Responsibilities:\u00A0Responds to any general inquiries including answering telephone calls and ensuring staff,\u00A0volunteers, clients and visitors are greeted and directed to the appropriate resource in a\u00A0friendly courteous manner. Responds to messages from the answering service as required. Greets and directs all in-office visitors and in-coming calls.
Ensures incoming and outgoing correspondence is distributed accordingly and in a timely\u00A0manner. Responsible for the mail pick-up and drop off. Answers general inquiries regarding the VON organization with informed and satisfactory\u00A0responses.
Distributes departmental mail, including mail outs, postal meter, and internal departmental\u00A0mail. Schedules and organizes meetings and appointments as requested. Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff\u00A0lists, reports and other documents as directed.
Assists in the production of newsletters (including collection of material, typing/formatting and\u00A0photocopying/printing) and in standardizing processes and forms. Supports the management of filing systems for clients, personnel, and general files, ensuring\u00A0accuracy, security and confidentiality. Updates policies/procedures and manuals as required.
Inputs relevant /information, statistics and data as directed for the efficient operation of the\u00A0function and retrieves data reports. Prepares and reviews invoices for accuracy prior to payment. Orders supplies, receives and maintains an inventory of required supplies.
Collaborates with teams for to organize logistics for special projects, events and seminars. Performs other duties as assigned. Common Responsibilities\u00A0Promotes the goals and values of VON and their role as an integrated community care provider
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.Abides by all VON policies and work practices
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
Works in collaboration with other staff in a team approach to service delivery
External and Internal Relationships:\u00A0Communicates regularly and follow up with employees, managers and corporate services\u00A0staff.Communicates with the public contacting VON.Education, Designations and Experience:\u00A0Post-secondary education in office administration, office information technology or a related\u00A0field or related relevant experience
Customer service training an asset
Proficiency in Windows OS and MS Office Suite programs
Experience with scheduling software and Cognos is considered an asset\u00A0Experience with a unionized environment is considered an asset.\u00A0Skill Requirements:\u00A0Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multi-task
Excellent customer service skills
High level of accuracy and attention to detail
Able to work both independently and within a team
Ability to maintain confidentiality at all times
Other Requirements\u00A0A current and original copy of a satisfactory Criminal Records Check requiredA Vulnerable Sector Search and/or Child Abuse Registry Check may be required
The use of Personal Protective Equipment (PPE) may be required
Work Conditions and Physical Capabilities: Attention to detail; Lift and carry using appropriate lifting techniques; Bend, push, pull, grip, reach, kneel, crouch using good body mechanics; Walk, sit, stand, climb stairs; Hand movements.\u00A0'', ''hiring
Organization'': { ''@type'': ''Organization'', ''name'': ''VON Canada (Ontario)'', ''logo'': '''' } ''employment
Type'': ''Regular, Full-Time'', ''industry'': ''Administrative \/ Client Service Associates (CSA)'', ''identifier'': ''ovcIrfwA'', ''job
Location'': [ { ''@type'': ''Place'', ''address'': { ''@type'': ''PostalAddress'', ''address
Locality'': ''Owen Sound'', ''address
Region'': ''Ontario'', ''address
Country'': ''Canada'' } } ], ''title'': ''Administrative Assistant, SMART Program - Full-Time'', ''base
Salary'': { ''@type'': ''MonetaryAmount'', ''currency'': '''', ''value'': { ''@type'': ''QuantitativeValue'', ''min
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Text'': '''' } } } Administrative Assistant, SMART Program - Full-Time Apply Apply Later Administrative / Client Service Associates (CSA) Owen Sound, Ontario Regular, Full-Time ReqID: 39591 Description Position at VON Canada (Ontario) Requisition Details: Employment Status: Regular, Full Time (1.0 FTE)Program Name: SMARTNumber of Hours Bi-Weekly: 75Work Schedule: DaysOn-Call: No Job Summary: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public.
The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, data entry and reporting and other related job functions. Key Responsibilities: Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner. Responds to messages from the answering service as required.
Greets and directs all in-office visitors and in-coming calls. Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner. Responsible for the mail pick-up and drop off.
Answers general inquiries regarding the VON organization with informed and satisfactory responses. Distributes departmental mail, including mail outs, postal meter, and internal departmental mail. Schedules and organizes meetings and appointments as requested.
Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed. Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms. Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
Updates policies/procedures and manuals as required. Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports. Prepares and reviews invoices for accuracy prior to payment.
Orders supplies, receives and maintains an inventory of required supplies. Collaborates with teams for to organize logistics for special projects, events and seminars. Performs other duties as assigned.
Common Responsibilities Promotes the goals and values of VON and their role as an integrated community care provider
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.Abides by all VON policies and work practices
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
Works in collaboration with other staff in a team approach to service delivery
External and Internal Relationships: Communicates regularly and follow up with employees, managers and corporate services staff.Communicates with the public contacting VON.Education, Designations and Experience: Post-secondary education in office administration, office information technology or a related field or related relevant experience
Customer service training an asset
Proficiency in Windows OS and MS Office Suite programs
Experience with scheduling software and Cognos is considered an asset Experience with a unionized environment is considered an asset. Skill Requirements: Excellent oral and written communication skills
Strong organizational skills with an ability to prioritize and multi-task
Excellent customer service skills
High level of accuracy and attention to detail
Able to work both independently and within a team
Ability to maintain confidentiality at all times
Other Requirements A current and original copy of a satisfactory Criminal Records Check requiredA Vulnerable Sector Search and/or Child Abuse Registry Check may be required
The use of Personal Protective Equipment (PPE) may be required
Work Conditions and Physical Capabilities: Attention to detail; Lift and carry using appropriate lifting techniques; Bend, push, pull, grip, reach, kneel, crouch using good body mechanics; Walk, sit, stand, climb stairs; Hand movements. VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at for further details.
VON Canada is committed to embracing and celebrating diversity, equity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do. Apply Apply Later
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