---

---

Location

Montréal, QC | Canada

---

Job description

Are you looking for a new administrative challenge? Are you interested in a career in the philanthropic sector?

Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career prospects?

Our client, a leading foundation, is looking to hire an Administrative Assistant for the Partnerships Department in their downtown Montreal office.

Advantages
- 37.5 hours / week (telecommuting);
- 4-day week during the summer (normal work week is 30 hours, from July 1 to September 1, 2023, paid 37.5 hours);
- 3 weeks vacation + 2 weeks Christmas vacation;
- 2 weeks personal leave (redeemable in the first pay in December if not used);
4-day week during the summer: normal work week is 30 hours, from July 1 to September 1, 2023, paid 37.5 hours.
- Stable and growing team;
- Comprehensive group insurance program (including telemedicine);
- Salary range between $48k/year and $55k/year (depending on experience);

Responsibilities
General administrative support for a team of 17 people;

Plan and coordinate files and logistics for meetings, committees and gatherings in conjunction with the Partnerships team;
Take notes, draft meeting minutes and liaise with other departments or external parties as required;
Follow-up on decisions and actions arising from team meetings;
Revise documents and ensure validity of information and linguistic quality control;
Layout documents and presentations (Powerpoint, graphics, etc.);
Participate in the proper administration of document management and archiving in line with organizational requirements;
Coordinate the planning and follow-up of certain meetings and events: calendar management, invitations, availability of guests and/or participants, etc. ;
Organize business travel: itinerary planning, travel reservations, accommodation and meeting arrangements.
Occasionally fill in at reception;
Any other related duties;

Qualifications
EXPERIENCE AND QUALIFICATIONS REQUIRED
> Diploma of Collegial Studies (D.E.C.) in office automation, documentation technology, human sciences, administration or any other relevant field;
> 3-5 years' experience in administrative support functions;
> Good understanding of information technology and documentation management (MS office - database);
> Fluent French writing and expression; good knowledge of spoken and written English (intermediate);
Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook);
Knowledge of Visio and SharePoint (an asset);

SKILLS AND PERSONAL QUALITIES SOUGHT
> A passion for social justice and integrity, through rational decision-making that emphasizes objectivity and promotes transparency and fairness;
> A desire to contribute to the common good by supporting and helping others to succeed and grow;
> An open-mindedness and intellectual curiosity that values a diversity of perspectives;
> Team spirit, through your ability to collaborate and build and maintain trusting relationships that are respectful, egalitarian and constructive;
> Agility, through your ability to apply your experience and knowledge to creative problem-solving and continuous organizational improvement;
> Excellent writing, communication, editing and proofreading skills;

Summary
Are you interested in this position? Please send your application by email to [email protected] and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process. show more

---

Job tags

---

---

Salary