Administrative Assistant

Location

Ontario | Canada

Job description

This full-time Administrative Assistant, as part of the Administrative Team, supports reception and Communication activities as well as other ministries of NPCC.

Reception

• Receive phone calls and welcome walk-ins
• Backup managing incoming and outgoing mail when the main receptionist is away
• Backup managing General Mailbox voicemails, [email protected] emails, and Connect Cards when the main receptionist is away
• Backup managing Connect Cards (except Prayer request ones) when main receptionist is away
• Maintain copier room organized and supplied
• Maintain the Commons (staff kitchen) organized, including the fridge
• Assist in maintaining the coffee/tea area clean, organized and supplied, including the mini-fridge

Communications

• Generate weekly sermon clips for both Fanshawe and Stratford sites
• Draft and schedule weekly E-News for both Fanshawe and Stratford
• Assist in creating content for and scheduling social media posts
• Assist in taking regular photos of ministries and events
• Ensure social media comments and questions are addressed in a timely manner
• Ensure communication channels (website, social media, weekend announcements) are current and refreshed regularly
• Participates in weekly Communications meetings and updates Asana calendar
• Assist in printing Communications material, such as booklets and magazines

Baptisms

• Setup baptism class events in Planning Center
• Scan applications and file them on the server
• Communicate with baptism candidates to coordinate flow on baptism day and testimony recording
• Ensure baptism class materials/curriculum is current and available for classes
• Ensure gifts are bought and wrapped for baptism candidates
• Coordinate cake team for baptism celebration after services
• Order cake and manage pickup and storage
• Print baptism certificates

Adult Discipleship and Small Groups

• Setup/archive events in Planning Center
• Ensure materials are ready for electives, including Men’s and Women’s Bible studies
• Update Knowing North Park booklet as requested
• Track Knowing North Park attendance
• Create graphics for events as needed
• Coordinate room booking
• Support other ministries as requested
• Setup/archive events in Planning Center
• Create graphics for events
• Make name tags
• Schedule volunteer teams
• Create and update tracking spreadsheets
• Print material

Expectations

• Great time management skills and the ability to prioritize work
• Excellent written and verbal communication skills and attention to detail
• Strong organizational skills with the ability to multi-task
• Proficiency in Microsoft Office (Excel, PowerPoint, Word), Google Suite, and the ability to learn other software to effectively perform your tasks (including Planning Center, Mailchimp, PandaDoc, Asana).
• Understanding of various social media platforms and the specifications needed for posting across platforms.
• Discerning eye for visuals, meaning: strong appreciation for design aesthetics and a keen attention to detail
• Familiarity with Adobe Creative Cloud programs, such as Photoshop and InDesign, is an asset, or willingness to learn and grow in this area.”
• Proficiency in Canva is an asset
• In-house training will be provided
• You will be expected to ensure that our Statement of Faith is supported by your role here
• You will be available for regular office hours Monday to Friday from 8:30am to 4:30pm
• You will coordinate the use of your time closely with the Office Manager
• You will be expected to adhere to the standards of professionalism and conduct outlined in our Team Handbook

Applications can be sent to [email protected]

Job tags

Salary